Difference between revisions of "Hiring Checklist"

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(removed "hiring shepherd")
(lotsa clarifications)
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#* ''If someone is doing a comparable job, get comments on current worker's performance and their opinions on the qualities needed  '''[[HR]]'''''
 
#* ''If someone is doing a comparable job, get comments on current worker's performance and their opinions on the qualities needed  '''[[HR]]'''''
 
# Develop job description '''[[HR]]''' (work with whoever is/will be closest to that position)
 
# Develop job description '''[[HR]]''' (work with whoever is/will be closest to that position)
−
# Research the financials '''[[C7]]''' (confer with the board and Agent of Corp)
+
# Research the financial impact '''[[C7]]''' (confer with the board)
 
# Propose description(s) to council '''staff/[[C7]], [[council]]'''  
 
# Propose description(s) to council '''staff/[[C7]], [[council]]'''  
−
#* ''If there are multiple possible positions being proposed, council will help determine priorities''
 
 
#* ''Rework descriptions if necessary  '''staff/[[HR]]'''''
 
#* ''Rework descriptions if necessary  '''staff/[[HR]]'''''
−
# Set timeframe for hiring and update the [[Hiring and Job Calendar|wiki page]] '''staff/HR'''
+
# Set timeframe for hiring and update the [[Hiring and Job Calendar|wiki page]] '''HR'''
 +
 
 
==A month in advance (or two to three weeks before application deadline)==
 
==A month in advance (or two to three weeks before application deadline)==
−
# Post to Jobs webpage '''webmin'''
+
Form interview committee (''The HR committee proposes names to the staff collective.'').  The [[interview committee]] are responsible for the following:
−
# Post to internal lists and bulletin boards '''staff/[[HR]]'''
+
* Post to Jobs webpage (ask a webadmin)
−
# Post to external lists as decided by staff and/or council. '''staff'''
+
* Post to internal lists and bulletin boards  
−
#* ''Places we've posted in the past: [[Where to post jobs]]''
+
* Post to external lists as decided by staff and/or council.  
 +
*''Places we've posted in the past: [[Where to post jobs]]''
  
 
==After job posting, before deadline==
 
==After job posting, before deadline==
−
# Form interview committee '''[[HR]]/staff'''
+
# Come up with important qualities and criteria for thinning/interviews '''[[interview committee]]/[[HR]]'''
−
#* ''The HR committee proposes names to the staff collective.''
+
# Collect emailed resumes '''[[interview committee]]'''
−
# Come up with important qualities and criteria for thinning/interviews '''staff'''
 
−
# Collect emailed resumes '''staff/[[HR]]'''
 
 
#* ''Respond, including an expected timeline''
 
#* ''Respond, including an expected timeline''
 
#* ''Compile printed copies for staff review''
 
#* ''Compile printed copies for staff review''
 
#* ''Update spreadsheet (in fgstaff directory; print applicant list for reception)''
 
#* ''Update spreadsheet (in fgstaff directory; print applicant list for reception)''
 
# Keep track of who's been on tours '''[[reception | front desk]]'''
 
# Keep track of who's been on tours '''[[reception | front desk]]'''
−
# If there are lots of (or not enough) resumes form [[thinning committee]] '''[[HR]]/staff'''
 
−
#* ''The thinning committee will either thin the resumes or suggest to keep the position open for longer.''
 
 
# Create interview questions and email to staff for suggestions '''[[interview committee]]'''
 
# Create interview questions and email to staff for suggestions '''[[interview committee]]'''
 
#* ''Look over fgstaff/hiring/interviewquestions for reference''
 
#* ''Look over fgstaff/hiring/interviewquestions for reference''
Line 32: Line 29:
  
 
==At/after deadline==
 
==At/after deadline==
−
# Remove from jobs page '''webmin'''
+
# Remove from jobs page '''ask a webadmin'''
−
# Remove internal hard copy job postings '''[[thinning committee]]'''
+
# Remove internal hard copy job postings '''[[interview committee]]'''
−
# Read resumes and make recommendations '''[[thinning committee]]'''
+
# Read resumes and make recommendations '''[[interview committee]]'''
 
#* ''Staff has opportunity to review the resumes and add to the stack''
 
#* ''Staff has opportunity to review the resumes and add to the stack''
−
# Email rejections to those thinned '''[[thinning committee]]'''
+
# Email rejections to those thinned '''[[interview committee]]'''
 
# Schedule interviews '''[[interview committee]]'''
 
# Schedule interviews '''[[interview committee]]'''
 
# Present recommendations '''[[interview committee]]'''
 
# Present recommendations '''[[interview committee]]'''
Line 48: Line 45:
 
# Announce to internal lists/on webpage '''staff/webmin'''
 
# Announce to internal lists/on webpage '''staff/webmin'''
 
# Go through [[Orienting New Staff Members]]
 
# Go through [[Orienting New Staff Members]]
−
# Pair new hire with a buddy
+
# Pair new hire with a buddy '''[[HR]]'''
 
# Determine necessary training '''staff'''
 
# Determine necessary training '''staff'''
−
# Employment paperwork '''[[C7]]/[[HR]]?'''
+
# Employment paperwork '''buddy'''
  
 
[[Category:HR]]
 
[[Category:HR]]
 
[[Category:Hiring]]
 
[[Category:Hiring]]
 
[[Category:Procedures]]
 
[[Category:Procedures]]

Revision as of 16:54, 7 August 2007

This checklist is the current procedure for hiring new staff (interns and collective members at Free Geek). It should be implemented in the context of the Hiring Policy. Each step is completed by a person, committee, or group, indicated in bold.

Early stages (over a month in advance)

  1. Perceive gaps in current staff coverage staff
    • If someone is doing a comparable job, get comments on current worker's performance and their opinions on the qualities needed HR
  2. Develop job description HR (work with whoever is/will be closest to that position)
  3. Research the financial impact C7 (confer with the board)
  4. Propose description(s) to council staff/C7, council
    • Rework descriptions if necessary staff/HR
  5. Set timeframe for hiring and update the wiki page HR

A month in advance (or two to three weeks before application deadline)

Form interview committee (The HR committee proposes names to the staff collective.). The interview committee are responsible for the following:

  • Post to Jobs webpage (ask a webadmin)
  • Post to internal lists and bulletin boards
  • Post to external lists as decided by staff and/or council.
  • Places we've posted in the past: Where to post jobs

After job posting, before deadline

  1. Come up with important qualities and criteria for thinning/interviews interview committee/HR
  2. Collect emailed resumes interview committee
    • Respond, including an expected timeline
    • Compile printed copies for staff review
    • Update spreadsheet (in fgstaff directory; print applicant list for reception)
  3. Keep track of who's been on tours front desk
  4. Create interview questions and email to staff for suggestions interview committee

At/after deadline

  1. Remove from jobs page ask a webadmin
  2. Remove internal hard copy job postings interview committee
  3. Read resumes and make recommendations interview committee
    • Staff has opportunity to review the resumes and add to the stack
  4. Email rejections to those thinned interview committee
  5. Schedule interviews interview committee
  6. Present recommendations interview committee

Decision day and beyond

  1. Determine 1st choice staff
    • If this is unclear, further interviews may be necessary.
  2. Contact 1st choice, set start date interview committee
    • Wait until we hear from them that they still want it, just in case!
  3. Contact rejections interview committee
  4. Announce to internal lists/on webpage staff/webmin
  5. Go through Orienting New Staff Members
  6. Pair new hire with a buddy HR
  7. Determine necessary training staff
  8. Employment paperwork buddy
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