New Staff Member Orientation

This form should be printed out, completed, and placed in the new staff member's file. Additionally, new staff members should be directed to Employee Orientation Resources to look over during their first few weeks of work.

Checklist

When new staff is hired, there are several steps that need to be performed. The new staff member's supervisor or designated trainer (formerly buddy) is responsible for making sure these steps are accomplished. Many of the training steps must be done by other people, but it's the supervisor or designated trainer's responsibility to make certain that it gets done and that a complete hard copy of this document exists in the new hire's file. The supervisor or designated trainer also needs to determine an orientation schedule and share it with the new hire on his or her first day.

Begin by printing out this form: New-hire-checklist.gnumeric.

Fill it out as much as possible. We need to gather the basic information that will be used to make ready user accounts for various tools. Walk the form around to the DPP and scheduler to make sure as much information as possible is available. Select a desk and phone extension. Then have a technocrat set up email and other accounts with dummy passwords. On the worker's first day he or she will update the passwords, fill out the HR paperwork, and get situated at a new desk. This is all to make certain that the worker's first day runs smoothly.

New Hire's Name: __________________________________

Supervisor/Designated Trainer's Name: _____________________________________

Date Processing Started: _____________________________________

Supervisor/Designated trainer: Do the following *before* new hire's first day	Date	Staff Initials
Call new hire and ask them to bring a voided check and a passport or a social security card and a state ID on their first day
Update HR Calendar with date of hire, 3-month probationary goal setting, 6-month probationary review
Create Personnel "File" (RT Ticket)

HR paperwork and policy briefing	Date	New Hire Initials	Staff Initials
I-9 form
W-4 form
Direct Deposit of paychecks
Ask if they have any previously planned vacations
Health Insurance explanation/meeting
Staff Handbook
Staff Vacation Policies/Change in Schedule
Arriving Late and Cancellations/Calling in Sick
Signing Checks, Contracts, Invoices
Explain that this position is at-will employment and that he/she is subject to reviews
Conflict of Interest Form (Conflict of Interest Policy)
Emergency Info Request Form

Physical orientation	Date	New Hire Initials	Staff Initials
Safety training. Details on that page.
Get keys, add to Keyholders and provide education (After Hours Access Policy)
Workspace/Office

Accounts and lists (See a member of Technocrats)	Date	New Hire Initials	Staff Initials
Create a Free Geek email address
Create database account
Create RT account
Create wiki account
Create an Application Server account (fgstaff, beancounters)
Add to Contact Info list on the staff wiki
Add to basic Email Lists (staff or paidworkers, regulars, locks)
Add to staffworksheet.gnumeric spreadsheet
Add to other Email Lists (committees)

Technical infrastructure orientation	Date	New Hire Initials	Staff Initials
Email archives http://lists.freegeek.org/listinfo and search
RT http://todo.freegeek.org/
Wiki http://wiki.freegeek.org/
Database http://data/ (only accessible from inside FG)
Where and how to record work hours http://data/worked_shifts

Cultural orientation	Date	New Hire Initials	Staff Initials
Orientation to our meeting structure (Facilitating, Scribing, Consensus)
Introduced around to core volunteers
Get photo and bio for staff page(http://www.freegeek.org/staff)
Job Descriptions for other staff members
Explain what to expect the first few weeks
What to expect during probationary period
How to tell you're doing well (on time, floor shifts, moving position forward, commitments)
Free Geek FAQ
Standing Staff Committees What the committees do and where to send what emails
Netiquette at Free Geek
Documentation (why it's important, where to document what)
Where to park your car
Full policy list (see Policy category)