Hiring Checklist

This checklist is the current procedure for hiring new staff (interns and collective members at Free Geek). It should be implemented in the context of the Hiring Policy. The HR committee appoints a hiring shepherd for each hiring to make certain that everything is done on time and according to policy. Each step is completed by a person, committee, or group, indicated in bold.

Early stages (over a month in advance)

1. Perceive gaps in current staff coverage staff
   • If someone is doing a comparable job, get comments on current worker's performance and their opinions on the qualities needed HR
2. Develop job description HR (work with whoever is/will be closest to that position)
3. Research the financials C7 (confer with the board and Agent of Corp)
4. Propose description(s) to council staff/C7, council
   • If there are multiple possible positions being proposed, council will help determine priorities
   • Rework descriptions if necessary staff/HR
5. Set timeframe for hiring and update the wiki page staff/HR

A month in advance (or two to three weeks before application deadline)

1. Post to Jobs webpage webmin
2. Post to internal lists and bulletin boards staff/HR
3. Post to external lists as decided by staff and/or council. staff
   • Places we've posted in the past: Where to post jobs

After job posting, before deadline

1. Form interview committee HR/staff
   • The HR committee proposes names to the staff collective.
2. Come up with important qualities and criteria for thinning/interviews staff
3. Collect emailed resumes staff/HR
   • Respond, including an expected timeline
   • Compile printed copies for staff review
   • Update spreadsheet (in fgstaff directory; print applicant list for reception)
4. Keep track of who's been on tours front desk
5. If there are lots of (or not enough) resumes form thinning committee HR/staff
   • The thinning committee will either thin the resumes or suggest to keep the position open for longer.
6. Create interview questions and email to staff for suggestions interview committee
   • Look over fgstaff/hiring/interviewquestions for reference
   • School yourself on what you shouldn't ask

At/after deadline

1. Remove from jobs page webmin
2. Remove internal hard copy job postings thinning committee
3. Read resumes and make recommendations thinning committee
   • Staff has opportunity to review the resumes and add to the stack
4. Email rejections to those thinned thinning committee
5. Schedule interviews interview committee
6. Present recommendations interview committee

Decision day and beyond

1. Determine 1st choice staff
   • If this is unclear, further interviews may be necessary.
2. Contact 1st choice, set start date interview committee
   • Wait until we hear from them that they still want it, just in case!
3. Contact rejections interview committee
4. Announce to internal lists/on webpage staff/webmin
5. Go through Orienting New Collective Members
6. Pair new hire with a buddy
7. Determine necessary training staff
8. Employment paperwork C7/HR?