GEEK FAIR

GEEK FAIR is Free Geek's annual celebration and summer fundraiser. It is a day-long block party in front of the FG Community Technology Center and inside the event space. One was on July 16th 2005 from 1pm - 7pm. Geek Fair fell on July 15th in 2006, which was a Saturday.

Here's the latest Geek Fair Timeline.

Geek Fair is an Outreach committee project.

It is one one many Events that Free Geek does every year.

Current

Geek Fair meetings are every other Tuesday at 7:15pm.

Get Involved!

If you are interested in helping out this year, as a coordinator, volunteer or sponsor, contact Shawn, Ali, Ebeth or RevPhil, send an email to <events at freegeek dot org> or just come to the next meeting. You can also go to Geek Fair Volunteers.

Budget

In 2006, Geek Fair spent ~$2,600 on creating the event. This was over-budget. Our goal this year is to spend $2,300 max.

Year 2006 geek fair spending:

tents 1600
P/A 200
stage ??
food permit 50
fuel for fire people 40
block party permit 50
noise permit 54
OLCC permit 50
coolers (perhaps) 25
dunk tank 175
incidentals 50

Coordinators

Publicity
- Sponsorship
Music and Performers
Entertainment (incl. bikes, LAN, dunk tank, etc.)
Kids' Area
Beer
Construction
- Permits
Silent Auction
Booths/Food
Volunteer Coordinator
Afterparty

Event Planning

Coordinator(s): All

Fair Ideas - brainstorms about how to make the fair awesome!
Permits - legal stuff needed to have events.
Geek Fair Site Plan - what's happening where.
Geek Fair Equipment - stuff we need to have for the event (tents, tables, etc.)
Geek Fair Signage - signs we need to make, whether by hand or on the compooter

Event Publicity

Coordinator: Oso

Geek Fair Website
Geek Fair Press Release with Bands
Geek Fair Shortened Press Release
Posting PSAs -- some ideas on where to post press releases

Ad Space:

Portland Mercury

1/8 page ad (4 3/4" w x 3 1/4" h OR 2 1/4" w x 6 5/8" h) in the 7/6 issue (deadline 6/29).
1/2 page ad (4 3/4" w x 13 1/2" h) in the 7/13 issue (deadline (7/6).

Getting Ready to Go!

Day-of preparations for 2006 are at Geek Fair Timeline.
Geek Fair Setup Schedule: this thing's from 2005

Music and Performers

Coordinator(s): Jeff-eh and Shawn

Geek Fair Bands - List of performers and confirmation status.

Geek Fair Schedule - Timeline for the big day.

Geek Fair Hotlist - Stuff the MCs (Phil, Shawn, Sophia) should remember to say between acts.

Entertainment

Coordinator(s): revphil, D-D-D-Dave!

Happening

Geek Arena game show
Smashtacular
LAN Party courtesy of Backspace
Street Fighter and Mortal Combat on the big screen
Hard drive toss / slide
Dunk Tank
Stencil Party
Delete Martin's Spam! Martin gets lots of spam, duh. Only due to his recent travels to Uganda half of his emails from Africa are not spam. Whoa! perhaps some asses could provide this as a challenge. Contestants have 1min to delete as much spam as possible.

Kids Activities

Coordinator: Carri Mae

Geek Fair Kids Activities

Raffle and Silent Auction

Coordinator(s): Jeanne

Silent Auction Coordinator instructions

Hospitality (Food, Drink & Lounge)

http://www.mchealthinspect.org/tempfood.html

Facilities FreeGeek needs food storage equipment (pantry, 2 chest freezers & 2 refrigerators with locks); 12-foot stainless steel food prep table; dish washer; 3 microwaves; soup & salad bar; two 5-foot upright floor fans; delivery van; deli case, ice machine; range/oven;

Aaron Burt will bring two little gas grills and one big and one medium freezer.
"poppa sano is offering up our old chest freezer."

Consumables we need to solicit food donations (all varieties of food, beverages, herbs, spices, etc. especially shelf-stable, canned or vaccuum packed edible items)

$50 worth of produce from Organically Grown -Sophia
$20 gift card from Fred Meyers -Sophia
Squash from People's -Sophia
Bread from New Seasons - Sophia
Food from Wild Oats -Sophia, hoping that this is something Nathan will be picking up

Expertise Originaljj (Mr. Brown) can provide food production, catering and hospitality event solutions labor, knowledge or project management by request (please schedule a meeting to discuss your needs)

Casual labor, Geek Fair Volunteers how about 4 volunteers for 4 hours each once a week to facilitate a "Geek Morsels & Cooking Demonstrations" Booth --Originaljj

Booths

Coordinator: Liane

Yep, this is where you find out about Geek Fair Booths.

Here's a Booth Confirmation Letter.

Volunteer Coordination Station

Coordinator: Sophia and Jeanne

Geek Fair Volunteers