New Staff Member Orientation
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This information is specifically intended for new Staff Collective Members.
Buddies
A "buddy" is assigned by HR to newly hired collective members to guide them through their probationary period. The buddy and new hire should initial off on each step
Checklist
When new staff is hired there are several steps that need to be performed. It's the buddy's job to make certain these steps are accomplished. Some of these things must be done by other people (e.g. an ASS) but it's the buddy's responsibility to make certain that it gets done.
| HR paperwork and policy briefing | Date | New Hire Signature | Staff Buddy Signature |
|---|---|---|---|
| I-9 form | |||
| W-4 form | |||
| Direct Deposit of paychecks | |||
| Staff Handbook | |||
| Vacation Policy/Change in Schedule | |||
| Calling in Sick | |||
| Signing Checks, Contracts, Invoices | |||
| Committee Selection | |||
| Health/Dental Insurance | |||
| Update HR Calendar | |||
| Set up Retirement Plan Meeting |
Physical orientation
- Closing training
- LOCKS list signup & education (After Hours Access Policy)
- Keys (talk to Matteo)
- Workspace/Office
- Workspace/Office should have a computer & space for admin work
ASS & Other technical stuff
- Free Geek email address
- Secure Wiki
- Add to contact list on the secure wiki
- Application Server account
- add to applicable groups (e.g. fgstaff and beancounters)
- Email Lists
- staff
- core
- council
- committees
- minutes
- Phone
- Darryl can coordinate setting up a phone and creating an extension/voicemail
- Add to staffworksheet.gnumeric spreadsheet (Ask a beancounter)
- Add to Contact Info in fgstaff directory on application server
- Create database account
- create RT account
- create wiki account
Technical infrastructure orientation
- Give new person a workstation or terminal
- Create a link to appropriate directories (e.g. fgstaff & beancounters)
- Email archives http://lists.freegeek.org/listinfo and the bottom of Help:Search for how to quickly search them
- Database http://data/ (only accessible from inside FG)
- Where and how to record work hours http://noonien/sched/enterID.php
Cultural indoctrination
- Oriented to our meeting structure
- Introduced around to core volunteers
- Get photo and bio for staff page
- Job Descriptions for other staff members
- also, explain what each staff person is in charge of, see this page
- Don't tell them they are required to bring donuts to the first staff meeting
- Explain what to expect the first few weeks
- what to expect during probationary period
- how to tell you're doing well = arriving on time, taking floor shifts seriously, moving your position forward, following through with commitments
- Explain Superbox/Laptop benefits
- Education
- Wiki editing
- RT rundown
- Command Line Navigation
- Free Geek FAQ
- Netiquette at Free Geek
- Documentation (why it's important, where to document what)
- Where to park your car
- Staff Contact Info (print it out, if desired)
- Full policy list [[1]]
Other duties
The buddy should also:
- check-in once a week,
- be the "go to" person for questions,
- be proactive about questions and issues, and
- be sure to check in on how the new member is doing on completing goals set at 3 month mark. The buddy can even help the new collective member distill action plans from items in their job description.
Current buddies
- Tony
- Laurel is the buddy
- Renee
- Ian is the buddy
- Charles
- Richard is the buddy
- Kevin
- Richard is the buddy
- Darryl
- Ali is the buddy
- Ian
- Ali is the buddy