New Staff Member Orientation
This form should be printed out, completed, and placed in the new staff member's file. Additionally, new staff members should be directed to Employee Orientation Resources to look over during their first few weeks of work.
Checklist
When new staff is hired, there are several steps that need to be performed. The new staff member's supervisor or designated trainer (formerly buddy) is responsible for making sure these steps are accomplished. Many of the training steps must be done by other people, but it's the supervisor or designated trainer's responsibility to make certain that it gets done and that a complete hard copy of this document exists in the new hire's file. The supervisor or designated trainer also needs to determine an orientation schedule and share it with the new hire on his or her first day.
Begin by printing out this form: New-hire-checklist.gnumeric.
Fill it out as much as possible. We need to gather the basic information that will be used to make ready user accounts for various tools. Walk the form around to the DPP and scheduler to make sure as much information as possible is available. Select a desk and phone extension. Then have a technocrat set up email and other accounts with dummy passwords. On the worker's first day he or she will update the passwords, fill out the HR paperwork, and get situated at a new desk. This is all to make certain that the worker's first day runs smoothly.
New Hire's Name: __________________________________
Supervisor/Designated Trainer's Name: _____________________________________
Date Processing Started: _____________________________________
Supervisor/Designated trainer: Do the following *before* new hire's first day | Date | Staff Initials |
---|---|---|
Call new hire and ask them to bring a voided check and a passport or a social security card and a state ID on their first day | ||
Update HR Calendar with date of hire, 3-month probationary goal setting, 6-month probationary review | ||
Create Personnel "File" (RT Ticket) |
HR paperwork and policy briefing | Date | New Hire Initials | Staff Initials |
---|---|---|---|
I-9 form | |||
W-4 form | |||
Direct Deposit of paychecks | |||
Ask if they have any previously planned vacations | |||
Health Insurance explanation/meeting | |||
Staff Handbook | |||
Staff Vacation Policies/Change in Schedule | |||
Arriving Late and Cancellations/Calling in Sick | |||
Signing Checks, Contracts, Invoices | |||
Explain that this position is at-will employment and that he/she is subject to reviews | |||
Conflict of Interest Form (Conflict of Interest Policy) | |||
Emergency Info Request Form |
Physical orientation | Date | New Hire Initials | Staff Initials |
---|---|---|---|
Safety training. Details on that page. | |||
Get keys, add to Keyholders and provide education (After Hours Access Policy) | |||
Workspace/Office | |||
Set up phone (if applicable) and add to Phone Extension List |
Accounts and lists (See a member of Technocrats) | Date | New Hire Initials | Staff Initials |
---|---|---|---|
Create a Free Geek email address | |||
Create database account | |||
Create RT account | |||
Create wiki account | |||
Create an Application Server account (fgstaff, beancounters) | |||
Add to Contact Info list on the staff wiki | |||
Add to Handles list | |||
Add to basic Email Lists (staff and/or paidworkers, regulars, social, locks, minutes) | |||
Add to job-specific Email Lists (committees/areas) | |||
Add to staffworksheet.gnumeric spreadsheet |
Technical infrastructure orientation | Date | New Hire Initials | Staff Initials |
---|---|---|---|
Email archives http://lists.freegeek.org/listinfo and search | |||
RT http://todo.freegeek.org/ | |||
Wiki http://wiki.freegeek.org/ | |||
Database http://data/ (only accessible from inside FG) | |||
Where and how to record work hours http://data/worked_shifts |
Cultural orientation | Date | New Hire Initials | Staff Initials |
---|---|---|---|
Orientation to our meeting structure (Facilitating, Scribing, Consensus) | |||
Introduced around to core volunteers | |||
Get photo and bio for staff page(http://www.freegeek.org/staff) | |||
Job Descriptions for other staff members | |||
Explain what to expect the first few weeks | |||
What to expect during probationary period | |||
How to tell you're doing well (on time, floor shifts, moving position forward, commitments) | |||
Free Geek FAQ | |||
Standing Staff Committees What the committees do and where to send what emails | |||
Netiquette at Free Geek | |||
Documentation (why it's important, where to document what) | |||
Where to park your car | |||
Full policy list (see Policy category) |