GEEK FAIR

GEEK FAIR is Free Geek's annual celebration and summer fundraiser. It is a day-long block party in front of the FG Community Technology Center and inside the event space. In 2005 and 2006, Geek Fair was held on the 16th and 15th of July, respectively. This year, it'll be on July 21st from about 1-7pm.

Here's the latest Geek Fair Timeline.

Geek Fair is an Outreach committee project.

It is one one many Events that Free Geek does every year.

Current

Geek Fair meetings are Tuesdays at 7:15pm.

Get Involved!

If you are interested in helping out this year, as a coordinator, volunteer or sponsor, contact Shawn, Ali, Ebeth or RevPhil, send an email to <events at freegeek dot org> or just come to the next meeting. You can also go to Geek Fair Volunteers.

Budget

In 2006, Geek Fair spent ~$2,600 on creating the event. This was over-budget. Our goal this year is to spend $2,300 max.

Year 2006 geek fair spending:

tents 1600
P/A 200
stage ??
food permit 50
fuel for fire people 40
block party permit 50
noise permit 54
OLCC permit 50
coolers (perhaps) 25
dunk tank 175
incidentals 50

Coordinators

Publicity
- Sponsorship
Music and Performers
Entertainment (incl. bikes, LAN, dunk tank, etc.)
Kids' Area
Beer
Construction
- Permits
Silent Auction
Booths/Food
Volunteer Coordinator
Afterparty

Event Planning

Coordinator(s): All

Fair Ideas - brainstorms about how to make the fair awesome!
Permits - legal stuff needed to have events.
Geek Fair Site Plan - what's happening where.
Geek Fair Equipment - stuff we need to have for the event (tents, tables, etc.)
Geek Fair Signage - signs we need to make, whether by hand or on the compooter

Event Publicity

Coordinator: Shawn

Geek Fair Website
Geek Fair Press Release with Bands
Geek Fair Shortened Press Release
Posting PSAs -- some ideas on where to post press releases

Ad Space:

Portland Mercury

1/8 page ad (4 3/4" w x 3 1/4" h OR 2 1/4" w x 6 5/8" h) in the 7/6 issue (deadline 6/29).
1/2 page ad (4 3/4" w x 13 1/2" h) in the 7/13 issue (deadline (7/6).

Getting Ready to Go!

Day-of preparations for 2007 are at Geek Fair Timeline.
Geek Fair Setup Schedule: this thing's from 2005

Music and Performers

Coordinator(s): Jeff-eh and Shawn

Geek Fair Bands - List of performers and confirmation status.

Geek Fair Schedule - Timeline for the big day.

Geek Fair Hotlist - Stuff the MCs (Phil, Shawn, Sophia) should remember to say between acts.

Entertainment

Coordinator(s): revphil, D-D-D-Dave!, um everyone

Happening

Geek Arena game show - Dave
Smashtacular - Clint/Sergio?
LAN Party courtesy of Backspace - Joren?
Big screen vids - Joren?
Hard drive toss / slide - Phil
Dunk Tank - Oso
Kazum - Phil
Puppet show - Phil and Ali
Fashion show - Phil
Zoobomb mayhem - Shawn and Phil
Tarot card readings - Ali
Linux clinic - Ali

Kids Activities

Coordinators: Sophia and Jenn Dolan

Geek Fair Kids Activities

Raffle and Silent Auction

Coordinator(s):

Silent Auction Coordinator instructions

Food

Public Carts

http://www.mchealthinspect.org/tempfood.html

Honkin' Huge Burritos (big-ass cheap burritos, Shawn is contact)
Veggielicious http://www.veggielicious.net (all cheap vegan food, Jeremy is contact)
Redwing will bring coffee, pastries, and some pre-made food (Ali is contact at FG, Rachel is Redwing contact)
- we will need to split the cost of the permit with them, like last year

Hospitality

Food given to volunteers and performers.

Consumables we need to solicit food donations (all varieties of food, beverages, herbs, spices, etc. especially shelf-stable, canned or vaccuum packed edible items)

Booths

Coordinator: ??

Yep, this is where you find out about Geek Fair Booths.

Here's a Booth Confirmation Letter.

Volunteer Coordination Station

Coordinator: Ali

Geek Fair Volunteers