Difference between revisions of "GEEK FAIR"

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GEEK FAIR is Free Geek's annual celebration and summer fundraiser. It is a day-long block party in front of the FG Community Technology Center and inside the event space.  The last one was on July 16th 2005 from 1pm - 7pm.  Geek Fair this year falls on July 15th 2006, which is a Saturday.
+
GEEK FAIR is Free Geek's annual celebration and summer fundraiser. It is a day-long block party in front of the FG Community Technology Center and inside a bit.  This is for Geek Fair 2008.  Geek Fair will be held from 12-6pm.  Please be sure to ponder the [[Geek Fair Meta Question]].
  
 
Here's the latest [[Geek Fair Timeline]].
 
Here's the latest [[Geek Fair Timeline]].
Line 5: Line 5:
 
Geek Fair is an [[Outreach]] committee project.
 
Geek Fair is an [[Outreach]] committee project.
  
−
It is one one many [[Events]] that Free Geek does every year.
+
It is one of many [[Events]] that Free Geek does every year.
  
 
== Current ==
 
== Current ==
  
−
Geek Fair meetings are on Fridays.
 
  
 
== Get Involved! ==
 
== Get Involved! ==
  
−
If you are interested in helping out this year, as a coordinator, volunteer or sponsor, contact Shawn, Liane, Kathie  or Oso or just come to the next meeting. You can also go to [[Geek Fair Volunteers]].
+
If you are interested in helping out this year, as a coordinator, volunteer or sponsor, contact Ali, Laurel or Mary Kate, send an email to <events at freegeek dot org> or just come to the next meeting. You can also go to [[Geek Fair Volunteers]].
 +
 
 +
==Budget==
 +
 
 +
===Year 2007 geek fair spending===
 +
 
 +
* Printing 200 (for 230 full-color 11x17 posters)
 +
* Temp Food Permit for Redwing $52.50 (total was 105, but they'll reimburse us half)
 +
* Block Party Permit $5 (for No Parking bags)
 +
* Fire Permit $150
 +
* Noise Permit $110
 +
* OLCC permit $50
 +
** City fee $35
 +
* Beer taps rental $24 ($300 deposit)
 +
* Tents - Rental
 +
** 20 x 60 tent = $660 '''for music area'''
 +
** 16 - 10' legs = $160 (for 20 x 60)
 +
** 20 x 40 tent = $440 '''for food area'''
 +
** 20 x 30 tent = $330 '''for kids area'''
 +
** Labor = $150
 +
** Total = $1,590
 +
* Tents - Purchase
 +
** Two 10 x 20 tents = $330 '''for booths'''
 +
* Stage $144
 +
* Tables ~$80
 +
* PA $100
 +
* Soda for sale at event + food for volunteers at event $50
 +
* Kids' area $40
 +
 
 +
===Current (2008) Spending===
 +
* Permits
 +
** Block Party/Community Event Permit: $5
 +
** Noise Variance Permit: $58
 +
** Fire Permit: $150
 +
** OLCC Permit (for separate event): $85 ($50 for OLCC, $35 for ONI)
 +
** Temp Food Permit for Redwing $52.50 (total was 105, but they'll reimburse us half)
 +
* Printing Costs: $270.00
 +
* Tents - Rental
 +
** 20 x 60 tent = $660 '''for music area'''
 +
** 16 - 10' legs = $160 (for 20 x 60)
 +
** 20 x 40 tent = $450'''for food area'''
 +
** 20 x 30 tent =  $350 '''for kids area'''
 +
** Labor = $150
 +
** Total = $1770
 +
* Barricade (from American Barricades on NE Columbia) = $25
 +
*** '''2008 Grand Total so far = $2415.50'''
 +
 
 +
===Additional (2008) Upcoming Expenses===
 +
* 2 standard portable bathrooms
 +
** estimate = <s>$100 - pay after next Events meeting 8/7/08</s> = $150 (since no ADA bathroom purchased)
 +
** MK gave CC# to Jessica @ AmericanSaniCan 8/8/08.  They will run card for $150 on 8/25/08
  
 
== Event Planning ==
 
== Event Planning ==
Line 23: Line 72:
 
* [[Geek Fair Site Plan]] - what's happening where.
 
* [[Geek Fair Site Plan]] - what's happening where.
 
* [[Geek Fair Equipment]] - stuff we need to have for the event (tents, tables, etc.)
 
* [[Geek Fair Equipment]] - stuff we need to have for the event (tents, tables, etc.)
 +
* [[Geek Fair Signage]] - signs we need to make, whether by hand or on the compooter
  
−
== Event Outreach ==
+
== Event Publicity ==
−
 
+
'''Coordinators''': ''Michael Kaufman, Julie Uthe, Kevin Berg''
−
Coordinator: Oso
 
  
 +
* [[Geek Fair Poster]]
 
* [http://freegeek.org/geekfair Geek Fair Website]
 
* [http://freegeek.org/geekfair Geek Fair Website]
 
* [[Geek Fair Press Release with Bands]]
 
* [[Geek Fair Press Release with Bands]]
 
* [[Geek Fair Shortened Press Release]]
 
* [[Geek Fair Shortened Press Release]]
 +
* [[Posting PSAs]] -- some ideas on where to post press releases
  
−
Ad Space:
+
== Sponsors ==
−
 
+
Cellar Door Coffee 
−
Portland Mercury
+
Hasson Realtors
−
 
+
New Seasons
−
* 1/8 page ad (4 3/4" w x 3 1/4" h OR 2 1/4" w x 6 5/8" h) in the 7/6 issue (deadline 6/29).
+
Zip Car
−
* 1/2 page ad (4 3/4" w x 13 1/2" h) in the 7/13 issue (deadline (7/6).
+
Kettleman's
 +
Clever Cycles
 +
First Tech
 +
Green Mountain Energy
 +
CD Baby  
 +
Total Reclaim
  
−
== Getting Ready to Go! ==
+
== Getting Ready to Go! ==
  
−
* [[Geek Fair Setup Schedule]]: this timeline includes all those little things that need to be done the day before and the day of Geek Fair to make it all come together and work.
+
* Day-of preparations for '''2007''' are at [[Geek Fair Timeline]].
 +
* [[Geek Fair Setup Schedule]]: '''this thing's from 2005'''
  
 
== Music and Performers ==
 
== Music and Performers ==
  
−
Coordinator(s): Ian
+
* [[Geek Fair Bands]] - List of performers and confirmation status.
  
−
* [[Geek Fair Bands]] - List of performers and confirmation status.
+
* [[Equipment for Bands]] - Information about what we have and need for bands
  
 
* [[Geek Fair Schedule]] - Timeline for the big day.
 
* [[Geek Fair Schedule]] - Timeline for the big day.
  
−
* [[Geek Fair Announcements]] - Stuff the MC should remember to say between acts.
+
* [[Geek Fair Hotlist]] - Stuff the MCs should remember to say between acts.
  
−
== Games ==
+
== Entertainment ==
−
 
 
−
Coordinator(s): Freyley, D-D-D-Dave!
 
  
 
'''Happening'''
 
'''Happening'''
−
* Geek Arena game show
+
* Geek Arena game show - '''Dave'''
−
* [[Smashtacular]]
+
* [[Smashtacular]] -
−
* LAN Party courtesy of Backspace
+
* LAN Party courtesy of Backspace - '''[[User:Inhuman|Michael]] - Joren?'''
−
* Hard drive toss
+
* Hard drive toss / slide
 +
* Tarot card readings - '''Ali'''
  
−
'''Possible next year'''
+
== Beer Considerations ==
−
* Mouseball Marbles needs a space with a relatively smooth and unobstructed floor
+
Move towards outside beer garden. Include entertainment/events in beer garden. Put the garden near music.
−
* Harddrive Platter Shuffleboard again needs a relatively smooth and long floor
 
−
* Delete Martin's Spam! Martin gets lots of spam, duh. Only due to his recent travels to Uganda half of his emails from Africa are not spam. Whoa! perhaps some asses could provide this as a challenge. Contestants have 1min to delete as much spam as possible.
 
  
 
== Kids Activities ==
 
== Kids Activities ==
−
 
−
Coordinator: Pam
 
  
 
[[Geek Fair Kids Activities]]
 
[[Geek Fair Kids Activities]]
−
 
−
'''Activities include'''
 
−
# Mouse decorating
 
−
# Wind Chimes
 
−
# Paper Airplanes
 
−
# Coloring
 
−
# Door Hangers
 
−
# Playdough
 
  
−
'''Games include'''
+
== Raffle ==
−
# Waterballoon toss
+
* [[Raffle]]
−
# Sponge & Bucket race
+
== Food ==
 +
=== Public Carts ===
 +
* Staccato Gelato is checking into a permit; they do not have one yet. They will call me back.
 +
* Red and Black confirmed on a voice mail. We are still playing phone tag.
 +
* Redwing will be there selling coffee, iced tea, pastries, and pies. Joey is Redwing Contact.
 +
* The Whole Bowl confirmed. Phone: (503) 757-BOWL. Contact is Tali.
 +
** ''we will need to mail in for permit. FG will split fee with Redwing.''
 +
Next year we should ask for a deposit for distributing food so that they don't cancel at the last minute.
  
−
'''Face Painting'''
+
This would not be a bad place to talk about how trash is handled for future generations.
  
−
== Raffle and Silent Auction ==
+
http://www.mchealthinspect.org/tempfood.html
  
−
Coordinator(s): Zea, Lori
+
== Booths ==
 +
'''Coordinator''': ''Jacob Fain''
  
−
* [[Silent Auction Coordinator]] instructions
+
Yep, this is where you find out about [[Geek Fair Booths]].
  
−
== Hospitality (Food, Drink & Lounge) ==
+
[[2008 Geek Fair Booths]]
  
−
'''Facilities''' FreeGeek needs food storage equipment (pantry, 2 chest freezers & 2 refrigerators with locks); 12-foot stainless steel food prep table; dish washer; 3 microwaves; soup & salad bar; two 5-foot upright floor fans; delivery van; deli case, ice machine; range/oven;
+
== Volunteer Coordination Station ==
  
−
'''Consumables''' we need to solicit food donations (all varieties of food, beverages, herbs, spices, etc. especially shelf-stable, canned or vaccuum packed edible items)
+
[[Geek Fair Volunteers]]
  
−
'''Expertise''' [[User:Originaljj|Originaljj]] (Mr. Brown) can provide food production, catering and hospitality event solutions labor, knowledge or project management by request (please schedule a meeting to discuss your needs)
+
== Thank You's ==
 +
''These organizations/people need thank you's when Geek Fair is over.  Maybe we can send them a little thank you card with a rad picture from Geek Fair''
 +
Sponsors were already thanked over the phone by Kevin. Additionally a thank you note will be sent to both sponsors, bands, and chain reaction.  Beer guy donor, Seamus, Redwing, Helmets people (legacy), restore, tables donor, etc.  h
  
−
'''Casual labor, [[Geek Fair Volunteers]]''' how about 4 volunteers for 4 hours each once a week to facilitate a "Geek Morsels & Cooking Demonstrations" Booth --[[User:Originaljj|Originaljj]]
+
== Coordinators ==
 +
* [[Publicity Assistant|Publicity]]
 +
:* ''Michael Kaufman''
 +
:* ''Julie Uthe''
 +
:* ''Kevin Berg''
  
−
== Booths ==
+
* Sponsorship
 +
:* ''Michael Kaufman''
 +
:* ''Kevin Berg''
  
−
Coordinator: Ian
+
* Music and Performers
 +
:* ''Jessica Rand''
 +
:* ''Julie Uthe''
  
−
Yep, this is where you find out about [[Geek Fair Booths]].
+
* [[Entertainment Assistant|Entertainment]] (incl. bikes, LAN, dunk tank, etc.)
  
−
Here's a [[Booth Confirmation Letter]].
+
* [[Kids Area Coordinator|Kids' Area]]
 +
:* ''Sophia Luchini-Dexter''
  
−
== Volunteer Coordination Station ==
+
* Beer
 +
:* ''Morgan''
  
−
Coordinator: Sophia!
+
* [[Construction Assistant|Construction]]
 +
** Permits: ''Sergio Garcia''
  
−
[[Geek Fair Volunteers]]
+
* <s>[Silent Auction Coordinator|Silent Auction]]</s>
−
 
+
** replaced with Raffle in 2008
−
== Sponsors ==
+
* Raffle
 +
:*''Mary Kate''
  
−
Coordinator(s): Oso, Jeanne
+
* Booths/Food
 +
:* ''Laurel Bates''
  
−
* Portland Mercury - 2 ads 1/8 page and 1/4 page.
+
* Volunteer Coordinator
−
* Belmont Computers - cool raffle prizes
 
−
* BackSpace - promotion, LAN gaming and gaming machines for prizes.
 
  
 +
* Afterparty
  
 
[[Category:Events]]
 
[[Category:Events]]
 +
[[Category:Geek Fair|*]]

Latest revision as of 10:50, 2 September 2008

GEEK FAIR is Free Geek's annual celebration and summer fundraiser. It is a day-long block party in front of the FG Community Technology Center and inside a bit. This is for Geek Fair 2008. Geek Fair will be held from 12-6pm. Please be sure to ponder the Geek Fair Meta Question.

Here's the latest Geek Fair Timeline.

Geek Fair is an Outreach committee project.

It is one of many Events that Free Geek does every year.

Current

Get Involved!

If you are interested in helping out this year, as a coordinator, volunteer or sponsor, contact Ali, Laurel or Mary Kate, send an email to <events at freegeek dot org> or just come to the next meeting. You can also go to Geek Fair Volunteers.

Budget

Year 2007 geek fair spending

  • Printing 200 (for 230 full-color 11x17 posters)
  • Temp Food Permit for Redwing $52.50 (total was 105, but they'll reimburse us half)
  • Block Party Permit $5 (for No Parking bags)
  • Fire Permit $150
  • Noise Permit $110
  • OLCC permit $50
    • City fee $35
  • Beer taps rental $24 ($300 deposit)
  • Tents - Rental
    • 20 x 60 tent = $660 for music area
    • 16 - 10' legs = $160 (for 20 x 60)
    • 20 x 40 tent = $440 for food area
    • 20 x 30 tent = $330 for kids area
    • Labor = $150
    • Total = $1,590
  • Tents - Purchase
    • Two 10 x 20 tents = $330 for booths
  • Stage $144
  • Tables ~$80
  • PA $100
  • Soda for sale at event + food for volunteers at event $50
  • Kids' area $40

Current (2008) Spending

  • Permits
    • Block Party/Community Event Permit: $5
    • Noise Variance Permit: $58
    • Fire Permit: $150
    • OLCC Permit (for separate event): $85 ($50 for OLCC, $35 for ONI)
    • Temp Food Permit for Redwing $52.50 (total was 105, but they'll reimburse us half)
  • Printing Costs: $270.00
  • Tents - Rental
    • 20 x 60 tent = $660 for music area
    • 16 - 10' legs = $160 (for 20 x 60)
    • 20 x 40 tent = $450for food area
    • 20 x 30 tent = $350 for kids area
    • Labor = $150
    • Total = $1770
  • Barricade (from American Barricades on NE Columbia) = $25
      • 2008 Grand Total so far = $2415.50

Additional (2008) Upcoming Expenses

  • 2 standard portable bathrooms
    • estimate = $100 - pay after next Events meeting 8/7/08 = $150 (since no ADA bathroom purchased)
    • MK gave CC# to Jessica @ AmericanSaniCan 8/8/08. They will run card for $150 on 8/25/08

Event Planning

Coordinator(s): All

Event Publicity

Coordinators: Michael Kaufman, Julie Uthe, Kevin Berg

Sponsors

Cellar Door Coffee Hasson Realtors New Seasons Zip Car Kettleman's Clever Cycles First Tech Green Mountain Energy CD Baby Total Reclaim

Getting Ready to Go!

Music and Performers

Entertainment

Happening

  • Geek Arena game show - Dave
  • Smashtacular -
  • LAN Party courtesy of Backspace - Michael - Joren?
  • Hard drive toss / slide
  • Tarot card readings - Ali

Beer Considerations

Move towards outside beer garden. Include entertainment/events in beer garden. Put the garden near music.

Kids Activities

Geek Fair Kids Activities

Raffle

Food

Public Carts

  • Staccato Gelato is checking into a permit; they do not have one yet. They will call me back.
  • Red and Black confirmed on a voice mail. We are still playing phone tag.
  • Redwing will be there selling coffee, iced tea, pastries, and pies. Joey is Redwing Contact.
  • The Whole Bowl confirmed. Phone: (503) 757-BOWL. Contact is Tali.
    • we will need to mail in for permit. FG will split fee with Redwing.
Next year we should ask for a deposit for distributing food so that they don't cancel at the last minute.

This would not be a bad place to talk about how trash is handled for future generations.

http://www.mchealthinspect.org/tempfood.html

Booths

Coordinator: Jacob Fain

Yep, this is where you find out about Geek Fair Booths.

2008 Geek Fair Booths

Volunteer Coordination Station

Geek Fair Volunteers

Thank You's

These organizations/people need thank you's when Geek Fair is over. Maybe we can send them a little thank you card with a rad picture from Geek Fair Sponsors were already thanked over the phone by Kevin. Additionally a thank you note will be sent to both sponsors, bands, and chain reaction. Beer guy donor, Seamus, Redwing, Helmets people (legacy), restore, tables donor, etc. h

Coordinators

  • Michael Kaufman
  • Julie Uthe
  • Kevin Berg
  • Sponsorship
  • Michael Kaufman
  • Kevin Berg
  • Music and Performers
  • Jessica Rand
  • Julie Uthe
  • Sophia Luchini-Dexter
  • Beer
  • Morgan
  • [Silent Auction Coordinator|Silent Auction]]
    • replaced with Raffle in 2008
  • Raffle
  • Mary Kate
  • Booths/Food
  • Laurel Bates
  • Volunteer Coordinator
  • Afterparty
Retrieved from "http://wiki.freegeek.org/index.php?title=GEEK_FAIR&oldid=34204"