Volunteer Desk Orientation
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This form should be printed out, completed, and placed in the new staff member's file.
Checklist
When new staff is hired there are several steps that need to be performed. It's the buddy's job to make certain these steps are accomplished. Most of these things must be done by other people but it's the buddy's responsibility to make certain that it gets done and that a complete hard copy of this document exists in the new hire's file.
The buddy needs to determine an orientation schedule, and will need to arrange appointments with other collective members (noted in bold beside the task) who are responsible for parts of the orientation. Each type of worker has unique orientation needs. Please orient new worker based on type of worker as defined below:
Type
- Type refers to type of worker. Free Geek employs 6 different types of workers (see Staff Categories), and they are noted as follows:
- C: Collective Member
- I: Intern
- N: Nother
- S: Substitute
- M: Committed
- E: Exploratory
New Hire's Name: __________________________________
Buddy's Name: _____________________________________
| HR paperwork and policy briefing | Type | Date | New Hire Initials | Staff Initials |
|---|---|---|---|---|
| I-9 form (MK) | (all) | |||
| W-4 form (MK) | (all) | |||
| Direct Deposit of paychecks (MK) | (all) | |||
| Health Insurance explanation/meeting (Laurel) | (C,M) | |||
| Set up Retirement Plan Meeting (Laurel) | (C) | |||
| Staff Handbook (Liane) | (all) | |||
| Staff Vacation Policies/Change in Schedule (Liane) | (C,M) | |||
| Arriving Late and Cancellations/Calling in Sick (Liane) | (all) | |||
| Signing Checks, Contracts, Invoices (Liane) | (all) | |||
| Explain that this position is at-will employment and that he/she is subject to reviews (Ali) | (all) | |||
| Conflict of Interest Form (Conflict of Interest Policy) (MK) | (ALL) | |||
| Emergency Info Request Form (MK) | (ALL) |
| Physical orientation | Type | Date | New Hire Initials | Staff Initials |
|---|---|---|---|---|
| Closing training (Dave) | (C) | |||
| Safety training. Details on that page. (Darryl) | (all) | |||
| Get keys, add to Keyholders and provide education (After Hours Access Policy) (Darryl) | (C,M, others as-needed) | |||
| Workspace/Office (Ali) | (all) | |||
| Laptop (Ali) | (C) |
| ASS & Other technical stuff | Type | Date | New Hire Initials | Staff Initials |
|---|---|---|---|---|
| Create a Free Geek email address (Richard) | (all) | |||
| Create a Noonien Account (Richard) | (all) | |||
| Create a Staff Wiki account (Richard) | (C) | |||
| Create database account (Richard) | (all) | |||
| Create RT account (Richard) | (all) | |||
| Create wiki account (Richard) | (all) | |||
| Create an Application Server account (fgstaff, beancounters) (Richard) | (?) | |||
| Add to Contact Info list on the secure wiki (Richard) | (all) | |||
| Add to Email Lists (staff, regulars, council, minutes, committees) (Richard) | (all - whichever appropriate) | |||
| Add to staffworksheet.gnumeric spreadsheet (Ask a beancounter) (Richard) | (all) | |||
| Get new hire online! If no laptop, point out diskless terminals. (Richard) | (all) | |||
| Update HR Calendar with date of hire, 3-month probationary goal setting, 6-month probationary review (buddy) | (all) | |||
| Set up Thunderbird on laptop (Michael) | (C) | |||
| Phone (Darryl) | (C) |
| Technical infrastructure orientation | Type | Date | New Hire Initials | Staff Initials |
|---|---|---|---|---|
| Email archives http://lists.freegeek.org/listinfo and search (Sergio) | (all) | |||
| RT http://todo.freegeek.org/ (Sergio) | (all) | |||
| Wiki http://wiki.freegeek.org/ (Sergio) | (all) | |||
| Database http://data/ (only accessible from inside FG) (Sergio) | (all) | |||
| Where and how to record work hours http://noonien/sched/enterID.php (Sergio) | (all) | |||
| Secure wiki (Sergio) | (all) |
| Cultural orientation | Type | Date | New Hire Initials | Staff Initials |
|---|---|---|---|---|
| Orientation to our meeting structure (Facilitating, Scribing, Consensus) (Ali) | (all) | |||
| Introduced around to core volunteers (buddy) | (all) | |||
| Get photo and bio for staff page(http://www.freegeek.org/staff) (Luiz) | (C) | |||
| Job Descriptions for other staff members (Darryl) | (all) | |||
| this page | ||||
| Don't tell them they are required to bring donuts to the first staff meeting (everyone) | (C) | |||
| Explain what to expect the first few weeks (buddy) | (all) | |||
| what to expect during probationary period (buddy) | (C,E,M) | |||
| How to tell you're doing well (on time, floor shifts, moving position forward, commitments) (buddy) | (all) | |||
| Command Line Navigation (Ali) | (C,?) | |||
| Free Geek FAQ (Tony) | (all) | |||
| Standing Staff Committees What the committees do and where to send what emails(Someone) | (all) | |||
| Netiquette at Free Geek (Tony) | (all) | |||
| Documentation (why it's important, where to document what) (Luiz) | (all) | |||
| Where to park your car (Tony) | (all) | |||
| Full policy list (Tony) | (all) |