GEEK FAIR

GEEK FAIR is Free Geek's annual celebration and summer fundraiser. It is a day-long block party in front of the FG Community Technology Center and inside a bit. This is for Geek Fair 2008. Geek Fair will be held from 12-6pm. Please be sure to ponder the Geek Fair Meta Question.

Here's the latest Geek Fair Timeline.

Geek Fair is an Outreach committee project.

It is one of many Events that Free Geek does every year.

Get Involved!

If you are interested in helping out this year, as a coordinator, volunteer or sponsor, contact Ali, Laurel or Mary Kate, send an email to <events at freegeek dot org> or just come to the next meeting. You can also go to Geek Fair Volunteers.

Budget

Year 2007 geek fair spending

• Printing 200 (for 230 full-color 11x17 posters)
• Temp Food Permit for Redwing $52.50 (total was 105, but they'll reimburse us half)
• Block Party Permit $5 (for No Parking bags)
• Fire Permit $150
• Noise Permit $110
• OLCC permit $50
  • City fee $35
• Beer taps rental $24 ($300 deposit)
• Tents - Rental
  • 20 x 60 tent = $660 for music area
  • 16 - 10' legs = $160 (for 20 x 60)
  • 20 x 40 tent = $440 for food area
  • 20 x 30 tent = $330 for kids area
  • Labor = $150
  • Total = $1,590
• Tents - Purchase
  • Two 10 x 20 tents = $330 for booths
• Stage $144
• Tables ~$80
• PA $100
• Soda for sale at event + food for volunteers at event $50
• Kids' area $40

Current (2008) Spending

• Permits
  • Block Party/Community Event Permit: $5
  • Noise Variance Permit: $58
  • Fire Permit: $150
  • OLCC Permit (for separate event): $85 ($50 for OLCC, $35 for ONI)
  • Temp Food Permit for Redwing $52.50 (total was 105, but they'll reimburse us half)
• Printing Costs: $270.00
• Tents - Rental
  • 20 x 60 tent = $660 for music area
  • 16 - 10' legs = $160 (for 20 x 60)
  • 20 x 40 tent = $450for food area
  • 20 x 30 tent = $350 for kids area
  • Labor = $150
  • Total = $1770
• Barricade (from American Barricades on NE Columbia) = $25
  • • 2008 Grand Total so far = $2415.50

Additional (2008) Upcoming Expenses

• 2 standard portable bathrooms
  • estimate = $100 - pay after next Events meeting 8/7/08 = $150 (since no ADA bathroom purchased)
  • MK gave CC# to Jessica @ AmericanSaniCan 8/8/08. They will run card for $150 on 8/25/08

Event Planning

Coordinator(s): All

• Fair Ideas - brainstorms about how to make the fair awesome!
• Permits - legal stuff needed to have events.
• Geek Fair Site Plan - what's happening where.
• Geek Fair Equipment - stuff we need to have for the event (tents, tables, etc.)
• Geek Fair Signage - signs we need to make, whether by hand or on the compooter

Event Publicity

Coordinators: Michael Kaufman, Julie Uthe, Kevin Berg

• Geek Fair Poster
• Geek Fair Website
• Geek Fair Press Release with Bands
• Geek Fair Shortened Press Release
• Posting PSAs -- some ideas on where to post press releases

Sponsors

Cellar Door Coffee Hasson Realtors New Seasons Zip Car Kettleman's Clever Cycles First Tech Green Mountain Energy CD Baby Total Reclaim

Getting Ready to Go!

• Day-of preparations for 2007 are at Geek Fair Timeline.
• Geek Fair Setup Schedule: this thing's from 2005

Music and Performers

• Geek Fair Bands - List of performers and confirmation status.

• Equipment for Bands - Information about what we have and need for bands

• Geek Fair Schedule - Timeline for the big day.

• Geek Fair Hotlist - Stuff the MCs should remember to say between acts.

Entertainment

Happening

• Geek Arena game show - Dave
• Smashtacular -
• LAN Party courtesy of Backspace - Michael - Joren?
• Hard drive toss / slide
• Tarot card readings - Ali

Beer Considerations

Move towards outside beer garden. Include entertainment/events in beer garden. Put the garden near music.

Kids Activities

Geek Fair Kids Activities

Raffle

• Raffle

Food

Public Carts

• Staccato Gelato is checking into a permit; they do not have one yet. They will call me back.
• Red and Black confirmed on a voice mail. We are still playing phone tag.
• Redwing will be there selling coffee, iced tea, pastries, and pies. Joey is Redwing Contact.
• The Whole Bowl confirmed. Phone: (503) 757-BOWL. Contact is Tali.
  • we will need to mail in for permit. FG will split fee with Redwing.

Next year we should ask for a deposit for distributing food so that they don't cancel at the last minute.

This would not be a bad place to talk about how trash is handled for future generations.

http://www.mchealthinspect.org/tempfood.html

Booths

Coordinator: Jacob Fain

Yep, this is where you find out about Geek Fair Booths.

2008 Geek Fair Booths

Volunteer Coordination Station

Geek Fair Volunteers

Thank You's

These organizations/people need thank you's when Geek Fair is over. Maybe we can send them a little thank you card with a rad picture from Geek Fair Sponsors were already thanked over the phone by Kevin. Additionally a thank you note will be sent to both sponsors, bands, and chain reaction. Beer guy donor, Seamus, Redwing, Helmets people (legacy), restore, tables donor, etc. h

Coordinators

• Publicity

• Michael Kaufman
• Julie Uthe
• Kevin Berg

• Sponsorship

• Michael Kaufman
• Kevin Berg

• Music and Performers

• Jessica Rand
• Julie Uthe

• Entertainment (incl. bikes, LAN, dunk tank, etc.)

• Kids' Area

• Sophia Luchini-Dexter

• Beer

• Morgan

• Construction
  • Permits: Sergio Garcia

• [Silent Auction Coordinator|Silent Auction]]
  • replaced with Raffle in 2008
• Raffle

• Mary Kate

• Booths/Food

• Laurel Bates

• Volunteer Coordinator

• Afterparty