NPA Orientation

This form should be printed out, completed, and placed in the new NPA's file.

Checklist

When a new NPA is hired there are several steps that need to be performed. It's the buddy's job to make certain these steps are accomplished. Most of these things must be done by other people but it's the buddy's responsibility to make certain that it gets done and that a complete hard copy of this document exists in the new hire's file.

The buddy needs to determine an orientation schedule, and will need to arrange appointments with other collective members (noted in bold beside the task) who are responsible for parts of the orientation.

New NPA's Name: __________________________________

Buddy's Name: _____________________________________

HR paperwork and policy briefing	Date	New Hire Initials	Staff Initials
I-9 form (Laurel)
W-4 form (Laurel)
Direct Deposit of paychecks (Laurel)
Ask if they have any previously planned vacations (Laurel)
Eligible under HIRE act? (Valerie)
Staff Handbook (Liane)
Staff Vacation Policies/Change in Schedule (Liane)
Arriving Late and Cancellations/Calling in Sick (Liane)
Signing Checks, Contracts, Invoices (Liane)
Explain that this position is at-will employment and that he/she is subject to reviews (Valerie)
Conflict of Interest Form (Conflict of Interest Policy) (Laurel)
Emergency Info Request Form (Laurel)
Create Personnel "File" (RT Ticket) (Meredith)

Physical orientation	Date	New Hire Initials	Staff Initials
Safety training. Details on that page. (Darryl)
Get keys, add to Keyholders and provide education (After Hours Access Policy) (Darryl)
Workspace/Office (Darryl)
Offer them a Freekbox! (Buddy)

ASS & Other technical stuff	Date	New Hire Initials	Staff Initials
Create a Free Geek email address (Richard)
Create database account (Richard)
Create RT account (Richard)
Create wiki account (Richard)
Create an Application Server account (fgstaff, beancounters) (Richard)
Add to Contact Info list on the staff wiki (Richard)
Add to basic Email Lists (staff or paidworkers, regulars, locks) (Richard)
Add to staffworksheet.gnumeric spreadsheet (Ask a beancounter) (Richard)
Point out diskless terminals. (Richard)
Update HR Calendar with date of hire, review reminder, and expected end date (buddy)
Add to other Email Lists (committees) (Area coordinator)

Technical infrastructure orientation	Date	New Hire Initials	Staff Initials
Email archives http://lists.freegeek.org/listinfo and search (Sergio)
RT http://todo.freegeek.org/ (Sergio)
Wiki http://wiki.freegeek.org/ (Sergio)
Database http://data/ (only accessible from inside FG) (Sergio)
Where and how to record work hours http://data/worked_shifts (Sergio)

Cultural orientation	Date	New Hire Initials	Staff Initials
Orientation to our meeting structure (Facilitating, Scribing, Consensus) (Caitlin)
Introduced around to core volunteers (buddy)
Get photo and bio for staff page(http://www.freegeek.org/staff) (Luiz)
Job Descriptions for other staff members (Darryl)
this page (Laurel)
Explain what to expect the first few weeks (buddy)
How to tell you're doing well (on time, floor shifts, moving position forward, commitments) (buddy)
Free Geek FAQ (Meredith)
Standing Staff Committees What the committees do and where to send what emails(Valerie)
Netiquette at Free Geek (Meredith)
Documentation (why it's important, where to document what) (Valerie)
Where to park your car (Darryl)
Full policy list (see Policy category) (Meredith)