NPA Orientation

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This form should be printed out, completed, and placed in the new NPA's file.


When a new NPA is hired there are several steps that need to be performed. It's the buddy's job to make certain these steps are accomplished. Most of these things must be done by other people but it's the buddy's responsibility to make certain that it gets done and that a complete hard copy of this document exists in the new hire's file.

The buddy needs to determine an orientation schedule.

New NPA's Name: __________________________________

Buddy's Name: _____________________________________

HR paperwork and policy briefing Date New Hire Initials Staff Initials
I-9 form
W-4 form
Direct Deposit of paychecks
Ask if they have any previously planned vacations
Staff Handbook
Staff Vacation Policies/Change in Schedule
Arriving Late and Cancellations/Calling in Sick
Explain that this position is at-will employment and that he/she is subject to reviews
Conflict of Interest Form (Conflict of Interest Policy)
Emergency Info Request Form
Create Personnel "File" (RT Ticket)

Physical orientation Date New Hire Initials Staff Initials
Safety training.
Get keys, add to Keyholders and provide education (After Hours Access Policy)
Offer them a Freekbox!


ASS & Other technical stuff Date New Hire Initials Staff Initials
Create a Free Geek email address
Create database account
Create RT account
Create wiki account
Create an Application Server account (fgstaff, beancounters)
Add to Contact Info list on the staff wiki
Add to basic Email Lists (staff or paidworkers, regulars, locks)
Add to staffworksheet.gnumeric spreadsheet
Point out diskless terminals.
Update HR Calendar with date of hire, review reminder, and expected end date

Technical infrastructure orientation Date New Hire Initials Staff Initials
Email archives and search
Database http://data/ (only accessible from inside FG)
Where and how to record work hours http://data/worked_shifts

Cultural orientation Date New Hire Initials Staff Initials
Orientation to our meeting structure (Facilitating, Scribing, Consensus)
Introduced around to core volunteers
Get photo and bio for staff page(
Job Descriptions for other staff members
Explain what to expect the first few weeks
How to tell you're doing well (on time, floor shifts, moving position forward, commitments)
Free Geek FAQ
Standing Staff Committees What the committees do and where to send what emails
Netiquette at Free Geek
Documentation (why it's important, where to document what)
Where to park your car
Full policy list (see Policy category)