New Staff Member Orientation

This form should be printed out, completed, and placed in the new staff member's file.

This information is specifically intended for new Staff Collective Members.

Checklist

When new staff is hired there are several steps that need to be performed. It's the buddy's job to make certain these steps are accomplished. Some of these things must be done by other people (e.g. an ASS) but it's the buddy's responsibility to make certain that it gets done and that a complete hardcopy of this document exists in the new hire's file.

HR paperwork and policy briefing	Date	New Hire Initials	Staff Buddy Initials
I-9 form
W-4 form
Health Insurance explanation/meeting
Set up Retirement Plan Meeting
Direct Deposit of paychecks
Staff Handbook
Staff Vacation Policies/Change in Schedule
Arriving Late and Cancellations/Calling in Sick
Signing Checks, Contracts, Invoices
Committee Selection (Standing Staff Committees)

Physical orientation	Date	New Hire Initials	Staff Buddy Initials
Closing training
LOCKS list signup & education (After Hours Access Policy)
Workspace/Office/Laptop

ASS & Other technical stuff	Date	New Hire Initials	Staff Buddy Initials
Create a Free Geek email address
Create a Secure Wiki account
Create database account
Create RT account
create wiki account
Create an Application Server account (fgstaff, beancounters)
Add to Contact Info list on the secure wiki
Add to Email Lists (staff, core, council, minutes, committees)
Add to staffworksheet.gnumeric spreadsheet (Ask a beancounter)
Update HR Calendar with date of hire, 3-month probationary goal setting, 6-month probationary review
Phone - Darryl can coordinate

Technical infrastructure orientation	Date	New Hire Initials	Staff Buddy Initials
Email archives http://lists.freegeek.org/listinfo and search
RT http://todo.freegeek.org/
Wiki http://wiki.freegeek.org/
Database http://data/ (only accessible from inside FG)
Where and how to record work hours http://noonien/sched/enterID.php

Cultural indoctrination	Date	New Hire Initials	Staff Buddy Initials
Orientation to our meeting structure (Facilitating, Scribing, Consensus)
Introduced around to core volunteers
Get photo and bio for staff page(http://www.freegeek.org/staff)
Job Descriptions for other staff members
this page
Don't tell them they are required to bring donuts to the first staff meeting
Explain what to expect the first few weeks
what to expect during probationary period
How to tell you're doing well (on time, floor shifts, moving position forward, commitments)
Education - (Help:Basic Navigation, Wiki Tutorial, RT rundown)
Command Line Navigation
Free Geek FAQ
Netiquette at Free Geek
Documentation (why it's important, where to document what)
Where to park your car
Full policy list