Difference between revisions of "New Staff Member Orientation"

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|- style="background:black; color:white"
 
|- style="background:black; color:white"
 
!| HR paperwork and policy briefing
 
!| HR paperwork and policy briefing
 +
!| Type
 
!| Date
 
!| Date
 
!| New Hire Initials
 
!| New Hire Initials
 
!| Staff Buddy Initials
 
!| Staff Buddy Initials
 
|-
 
|-
−
|| I-9 form ||  ||  ||   
+
|| I-9 form ||  ||  ||  ||   
 
|-
 
|-
−
|| W-4 form ||  ||  ||  
+
|| W-4 form ||  ||  || || 
 
|-
 
|-
−
|| [[Health Insurance]] explanation/meeting ||  ||  ||
+
|| [[Health Insurance]] explanation/meeting ||  ||  ||  ||
 
|-
 
|-
−
|| Set up Retirement Plan Meeting ||  ||  ||
+
|| Set up Retirement Plan Meeting ||  ||  ||  ||
 
|-
 
|-
−
|| [[Direct Deposit of paychecks]] ||  ||  ||
+
|| [[Direct Deposit of paychecks]] ||  ||  ||  ||
 
|-
 
|-
−
|| [[Staff Handbook]] ||  ||  ||
+
|| [[Staff Handbook]] ||  ||  ||  ||
 
|-
 
|-
−
|| [[Staff Vacation Policies]]/Change in Schedule ||  ||  ||
+
|| [[Staff Vacation Policies]]/Change in Schedule ||  ||  ||  ||
 
|-
 
|-
−
|| [[Arriving Late and Cancellations]]/Calling in Sick ||  ||  ||
+
|| [[Arriving Late and Cancellations]]/Calling in Sick ||  ||  ||  ||
 
|-
 
|-
−
|| Signing Checks, Contracts, Invoices ||  ||  ||
+
|| Signing Checks, Contracts, Invoices ||  ||  ||  ||
 
|-
 
|-
−
|| Committee Selection ([[Standing Staff Committees]]) ||  ||  ||
+
|| Committee Selection ([[Standing Staff Committees]]) ||  ||  ||  ||
 
|-
 
|-
 
|}
 
|}
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|- style="background:black; color:white"
 
|- style="background:black; color:white"
 
!| Physical orientation
 
!| Physical orientation
 +
!| Type
 
!| Date
 
!| Date
 
!| New Hire Initials
 
!| New Hire Initials
 
!| Staff Buddy Initials
 
!| Staff Buddy Initials
 
|-
 
|-
−
|| [[Closing]] training ||  ||  ||  
+
|| [[Closing]] training ||  ||  ||  ||  
 
|-
 
|-
−
|| [[Safety]] training. Details on that page. ||  ||  ||  
+
|| [[Safety]] training. Details on that page. ||  ||  ||  ||  
 
|-
 
|-
−
|| Get keys, add to [[Keyholders]] and provide education ([[After Hours Access Policy]]) ||  ||  ||  
+
|| Get keys, add to [[Keyholders]] and provide education ([[After Hours Access Policy]]) ||  ||  ||  ||  
 
|-
 
|-
−
|| Workspace/Office/Laptop  ||  ||  ||  
+
|| Workspace/Office/Laptop || ||  ||  ||  
 
|-
 
|-
 
|}
 
|}
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|- style="background:black; color:white"
 
|- style="background:black; color:white"
 
!| [[ASS]] & Other technical stuff
 
!| [[ASS]] & Other technical stuff
 +
!| Type
 
!| Date
 
!| Date
 
!| New Hire Initials
 
!| New Hire Initials
 
!| Staff Buddy Initials
 
!| Staff Buddy Initials
 
|-
 
|-
−
|| Create a Free Geek email address ||  ||  ||  
+
|| Create a Free Geek email address ||  ||  ||  ||  
 
|-
 
|-
−
|| Create a Secure Wiki account ||  ||  ||  
+
|| Create a Secure Wiki account ||  ||  ||  ||  
 
|-
 
|-
−
|| Create database account ||  ||  ||  
+
|| Create database account ||  ||  ||  ||  
 
|-
 
|-
−
|| Create RT account ||  ||  ||  
+
|| Create RT account ||  ||  ||  ||  
 
|-
 
|-
−
|| create wiki account ||  ||  ||  
+
|| create wiki account ||  ||  ||  ||  
 
|-
 
|-
−
|| Create an Application Server account (fgstaff, beancounters)  ||  ||  ||  
+
|| Create an Application Server account (fgstaff, beancounters) || ||  ||  ||  
 
|-
 
|-
−
|| Add to [[SFreekiWiki:Contact Info|Contact Info]] list on the secure wiki  ||  ||  ||  
+
|| Add to [[SFreekiWiki:Contact Info|Contact Info]] list on the secure wiki || ||  ||  ||  
 
|-
 
|-
−
|| Add to Email Lists (staff, core, council, minutes, committees)  ||  ||  ||  
+
|| Add to Email Lists (staff, core, council, minutes, committees) || ||  ||  ||  
 
|-
 
|-
−
|| Add to staffworksheet.gnumeric spreadsheet (Ask a '''beancounter''') ||  ||  ||  
+
|| Add to staffworksheet.gnumeric spreadsheet (Ask a '''beancounter''') ||  ||  ||  ||  
 
|-
 
|-
−
|| Update [[HR Calendar]] with date of hire, 3-month probationary goal setting, 6-month probationary review ||  ||  ||
+
|| Update [[HR Calendar]] with date of hire, 3-month probationary goal setting, 6-month probationary review ||  ||  ||  ||
 
|-
 
|-
−
|| Phone - '''Darryl''' can coordinate  ||  ||  ||  
+
|| Phone - '''Darryl''' can coordinate || ||  ||  ||  
 
|-
 
|-
 
|}
 
|}
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|- style="background:black; color:white"
 
|- style="background:black; color:white"
 
!| Technical infrastructure orientation
 
!| Technical infrastructure orientation
 +
!| Type
 
!| Date
 
!| Date
 
!| New Hire Initials
 
!| New Hire Initials
 
!| Staff Buddy Initials
 
!| Staff Buddy Initials
 
|-
 
|-
−
|| Email archives http://lists.freegeek.org/listinfo and search ||  ||  ||  
+
|| Email archives http://lists.freegeek.org/listinfo and search ||  ||  ||  ||  
 
|-
 
|-
−
|| RT http://todo.freegeek.org/ ||  ||  ||  
+
|| RT http://todo.freegeek.org/ ||  ||  ||  ||  
 
|-
 
|-
−
|| Wiki http://wiki.freegeek.org/  ||  ||  ||  
+
|| Wiki http://wiki.freegeek.org/ || ||  ||  ||  
 
|-
 
|-
−
|| Database http://data/  (only accessible from inside FG) ||  ||  ||  
+
|| Database http://data/  (only accessible from inside FG) ||  ||  ||  ||  
 
|-
 
|-
−
|| Where and how to record work hours http://noonien/sched/enterID.php ||  ||  ||  
+
|| Where and how to record work hours http://noonien/sched/enterID.php ||  ||  ||  ||  
 
|-
 
|-
 
|}
 
|}
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|- style="background:black; color:white"
 
|- style="background:black; color:white"
 
!| Cultural indoctrination
 
!| Cultural indoctrination
 +
!| Type
 
!| Date
 
!| Date
 
!| New Hire Initials
 
!| New Hire Initials
 
!| Staff Buddy Initials
 
!| Staff Buddy Initials
 
|-
 
|-
−
|| Orientation to our meeting structure ([[Meeting Tips|Facilitating]], [[Scribe|Scribing]], [[Consensus]]) ||  ||  ||  
+
|| Orientation to our meeting structure ([[Meeting Tips|Facilitating]], [[Scribe|Scribing]], [[Consensus]]) ||  ||  ||  ||  
 
|-
 
|-
−
|| Introduced around to core volunteers ||  ||  ||  
+
|| Introduced around to core volunteers ||  ||  ||  ||  
 
|-
 
|-
−
|| Get photo and bio for staff page(http://www.freegeek.org/staff) ||  ||  ||  
+
|| Get photo and bio for staff page(http://www.freegeek.org/staff) ||  ||  ||  ||  
 
|-
 
|-
−
|| [[Job Descriptions]] for other staff members ||  ||  ||  
+
|| [[Job Descriptions]] for other staff members ||  ||  ||  ||  
 
|-
 
|-
−
|| [[Staff Responsibilities|this page]] ||  ||  ||  
+
|| [[Staff Responsibilities|this page]] ||  ||  ||  ||  
 
|-
 
|-
−
|| Don't tell them they are required to bring donuts to the first staff meeting ||  ||  ||  
+
|| Don't tell them they are required to bring donuts to the first staff meeting ||  ||  ||  ||  
 
|-
 
|-
−
|| Explain what to expect the first few weeks ||  ||  ||  
+
|| Explain what to expect the first few weeks ||  ||  ||  ||  
 
|-
 
|-
−
|| what to expect during probationary period ||  ||  ||  
+
|| what to expect during probationary period ||  ||  ||  ||  
 
|-
 
|-
−
|| How to tell you're doing well (on time, floor shifts, moving position forward, commitments) ||  ||  ||  
+
|| How to tell you're doing well (on time, floor shifts, moving position forward, commitments) ||  ||  ||  ||  
 
|-
 
|-
−
|| Education - ([[Help:Basic Navigation]], [[Wiki Tutorial]], RT rundown) ||  ||  ||  
+
|| Education - ([[Help:Basic Navigation]], [[Wiki Tutorial]], RT rundown) ||  ||  ||  ||  
 
|-
 
|-
−
|| Command Line Navigation ||  ||  ||  
+
|| Command Line Navigation ||  ||  ||  ||  
 
|-
 
|-
−
|| [[Free Geek FAQ]] ||  ||  ||  
+
|| [[Free Geek FAQ]] ||  ||  ||  ||  
 
|-
 
|-
−
|| [[Netiquette at Free Geek]] ||  ||  ||  
+
|| [[Netiquette at Free Geek]] ||  ||  ||  ||  
 
|-
 
|-
−
|| Documentation (why it's important, where to document what) ||  ||  ||  
+
|| Documentation (why it's important, where to document what) ||  ||  ||  ||  
 
|-
 
|-
−
|| Where to park your car ||  ||  ||  
+
|| Where to park your car ||  ||  ||  ||  
 
|-
 
|-
−
|| Full policy list [[Category:Policy]] ||  ||  ||  
+
|| Full policy list [[Category:Policy]] ||  ||  ||  ||  
 
|-
 
|-
 
|}
 
|}

Revision as of 18:11, 7 March 2009

This form should be printed out, completed, and placed in the new staff member's file.

This information is specifically intended for new Staff Collective Members.

Checklist

When new staff is hired there are several steps that need to be performed. It's the buddy's job to make certain these steps are accomplished. Some of these things must be done by other people (e.g. an ASS) but it's the buddy's responsibility to make certain that it gets done and that a complete hardcopy of this document exists in the new hire's file.

New Hire's Name: __________________________________

Buddy's Name: _____________________________________


HR paperwork and policy briefing Type Date New Hire Initials Staff Buddy Initials
I-9 form
W-4 form
Health Insurance explanation/meeting
Set up Retirement Plan Meeting
Direct Deposit of paychecks
Staff Handbook
Staff Vacation Policies/Change in Schedule
Arriving Late and Cancellations/Calling in Sick
Signing Checks, Contracts, Invoices
Committee Selection (Standing Staff Committees)


Physical orientation Type Date New Hire Initials Staff Buddy Initials
Closing training
Safety training. Details on that page.
Get keys, add to Keyholders and provide education (After Hours Access Policy)
Workspace/Office/Laptop


ASS & Other technical stuff Type Date New Hire Initials Staff Buddy Initials
Create a Free Geek email address
Create a Secure Wiki account
Create database account
Create RT account
create wiki account
Create an Application Server account (fgstaff, beancounters)
Add to Contact Info list on the secure wiki
Add to Email Lists (staff, core, council, minutes, committees)
Add to staffworksheet.gnumeric spreadsheet (Ask a beancounter)
Update HR Calendar with date of hire, 3-month probationary goal setting, 6-month probationary review
Phone - Darryl can coordinate


Technical infrastructure orientation Type Date New Hire Initials Staff Buddy Initials
Email archives http://lists.freegeek.org/listinfo and search
RT http://todo.freegeek.org/
Wiki http://wiki.freegeek.org/
Database http://data/ (only accessible from inside FG)
Where and how to record work hours http://noonien/sched/enterID.php


Cultural indoctrination Type Date New Hire Initials Staff Buddy Initials
Orientation to our meeting structure (Facilitating, Scribing, Consensus)
Introduced around to core volunteers
Get photo and bio for staff page(http://www.freegeek.org/staff)
Job Descriptions for other staff members
this page
Don't tell them they are required to bring donuts to the first staff meeting
Explain what to expect the first few weeks
what to expect during probationary period
How to tell you're doing well (on time, floor shifts, moving position forward, commitments)
Education - (Help:Basic Navigation, Wiki Tutorial, RT rundown)
Command Line Navigation
Free Geek FAQ
Netiquette at Free Geek
Documentation (why it's important, where to document what)
Where to park your car
Full policy list
Retrieved from "http://wiki.freegeek.org/index.php?title=New_Staff_Member_Orientation&oldid=38377"