Difference between revisions of "Dead trees"

Revision as of 11:53, 7 June 2011

Several documents stored on this page refer to our hours of operation and will need to be changed.

Free Geek's Hours are Changing.
As of June 14, 2011 our new hours will be 10:00am-6:00pm, Tue-Sat.
Some of the content on this page will need to be changed to reflect this.

This page is an index for files that need to look a certain way when printed out, for example forms and brochures where the page layout is very important.

There are a variety of applications that can produce these printouts, including Openoffice, Glabels, and Gnumeric. please install the freegeek-deadtrees package in order to ensure that you have them all installed. if you include files on this page that are not supported by the above mentioned programs, please inform an ASS.

If there are files listed here that don't need to look a certain way when printed out, they should probably just be moved to a regular wiki page.

There are some files here that were originally uploaded as postscript files only. (The old system had a place for source files, but some authors did not commit their source files.) In those cases, the postscript file should be used as a basis for re-creating the document using open office or another appropriate application.)

To use these files click on the link. If your computer is properly configured your application will open the document. You may need to install additional software and/or configure your browser to do this.

After-hours-access-log.gnumeric: After hours access sign in and sign out log, located near the alarm access panel near the meeting room.
General Conduct Guidelines: Rules of conduct while at FREE GEEK to ensure we are all treated with respect while we're here.
Volunteer Intern Application Instructions Halfsheet: Please print this out to give to prospective volunteer interns.
Acceptable Use Policy: This is posted on the wall next to public access terminals and should reflect the actual Acceptable Use Policy on this wiki. It also warns users about limits to using the public terminals.

Tally Sheets

Generic tally sheet: This is the recycling tally sheet that could be used anywhere. It tracks how many recycle gizmos we send out. Data entry volunteers can use this to enter data in the database.

Evaluation Tally sheet: This is the system evaluation tally sheet that hangs on the cart in system evaluation. It tracks how many regular keeper and how many recycle systems we send to the warehouse. Data entry volunteers use this to enter data in the database

Misc Eval tally sheet: This is the system evaluation tally sheet that hangs above the cart in system evaluation. It tracks how many irregular recycle systems we send to the warehouse. (These irregular systems are macs, or have integrated monitors.) Data entry volunteers use this to enter data in the database.

Inventory Tally Sheet: This is used during inventory at the end of the month.

Macintosh Tally Sheet: This is used to mark Macintosh Systems as recycled.

CRT (and LCD) Monitor Tally Sheet: This is used to mark CRT Monitors as recycled. It also has room for LCD Monitors since they may be moving to the warehouse.)

TV Tally Sheet: This is used to mark CRT and LCD TVs as recycled.

Monitor and TV Tally Sheet: More generic. This is used to mark CRT and LCD monitors and TVs as recycled.

Laptop Tally Sheet: This is used to mark Laptops (Mac and Non-Mac) as recycled.

Printerland Tally Sheet: This is used to mark gizmos typically found in Printerland as recycled.

LCD Monitor Recycling Tally Sheet: This is used to tally LCDs sent to recycling.

Adoption Program Information

Information for Spanish-speaking volunteers: This is the information about Free Geek in Spanish that we can hand out at the Front Desk.

Adoption Packet: This is the information we give to all volunteers interested in the Adoption Program! Please note that this document must be printed double-sided and then cut in half.

Spanish Adoption Packet: This is the Spanish version of the Adoption Packet.

Legal-size Adoption Schedule: This has been developed to accomodate the 10 spots we now have in printerland! It is legal size. Print on VINO and specify the upper tray because it can accommodate multiple legal size pages.

Adoption Exit Survey: For feedback from outgoing adopters.

Group Volunteering: For Groups interested in Group Volunteering.

Prebuild Program Information

Builder's Status Sheet: Print sparingly for the time being, it may be updated; print just page one unless a volunteer plans on building a lot of systems. (Or a prototype)

Prebuild schedule: This is the schedule used to sign up volunteers for Hardware ID and System Evaluation. It lives on a clipboard at the front desk.

Tool Box Checkout: Used to check toolboxes out to volunteers in prebuild.

Card Sorting Lesson Box Cards: Laminated cards that pre-build volunteers use to label computer cards sorted by connector and appropriate card slot.

Ram Sorting Lesson Box Cards: Laminated cards used to label different types of ram.

Build Program Information

Build Packet: Information for volunteers interested in becoming build volunteers. Please note that this document should be printed double-sided.

Spanish Build Packet: Information for volunteers interested in Spanish Build. Please note that the document should be printed double-sided.

Builder's Status Sheet: Print sparingly for the time being, it may be updated; print just page one unless a volunteer plans on building a lot of systems. (Or a prototype)

Build Schedule: Build and Post-Build sign-in sheets that live on a clipboard at the Volunteer Desk.

Build Signage: A copy of the reminder to volunteers to wash their hands, to be coupled with the Toxins chart (under "Tabling").

Build Instructor Orientation: Checklist for new Build Instructors

Build Teaching Philosophy: Teaching philosophy of the Build program.

Basiccheck Check List: Basiccheck Checklist Packet

Front Desk

Volunteer Desk

Volunteer Orientation Packet: Orientation packet to go home with each new volunteer when taking their first tour.

Volunteer Application: Application to be completed in full (all bold field required) by new volunteers, after reading the Volunteer Orientation Packet.

Volunteering for School Credit: Please hand this form to people interested in volunteering for high school or college credit.

Community Service Info Sheet: Give this information sheet to all volunteers inquiring about doing Court Community Service with us.

Legal-size Adoption Schedule: Schedule and sign-in sheet (legal sized paper) for the 24 hour adoption program. Print on VOLPRINT1.

Prebuild schedule: This is the schedule used to sign up volunteers for Hardware ID and System Evaluation ("Pre-Build"). It lives on a clipboard at the Volunteer Desk.

Build Schedule: Build and Post-Build sign-in sheets that live on a clipboard at the Volunteer Desk.

Cover Sheet to the Build Schedule: Cover page for the Builder's Clipboard.

Spanish Volunteer Orientation Packet: Orientation Packet for Spanish-speaking folks.

Spanish Volunteer Application: Application for Spanish-speaking folks.

Spanish Info Form: For all Spanish speakers interested in volunteering at Free Geek.

Group Volunteering: Details and contact information for Groups interested in Group Volunteering.

Group Volunteer Form: This is the form that is given to large groups when they come to volunteer. They should fill this out before/while they volunteer. They should fill out a new form each time they come to volunteer.

Adoption Class Forms: New! To be used for our adoption classes. Space for students and auditors is clearly marked, with call-back directions and ample notation space.

Monthly Class Forms: This can be used for any of our monthly class sessions, just print out, fill in and file in the appropriate class book. Use for Adoption, Command Line and the various monthly classes we offer. Only one session of any given class is listed per page for simplicity. Space for students and auditors is clearly marked, with call-back directions and ample notation space.

Free Geek Brochure: These are for the general public to learn more about Free Geek (and maybe kick us down some cash). For printing: Select Print, in the print box, select properties, under the paper tab, select "long edge (standard)" in the duplex space, select OK. Now enter the number of copies you want and click "collate." Press OK. It is always good to print a few first to make sure layout is right.

Free Geek Spanish Brochure: This is a Spanish version of the Free Geek Brochure. See Renee.

Receipt log: For use by hardware donations workers and the front desk and at pickup events. This should be filled out so a normal receipt can be entered when the database is again accessible.

Borrow book log sheets: For checking out items or books from Free Geek temporarily via the Borrow Book. These sheets are kept in the binder up front and each entry must be signed by a staff person at check-out and check-in.

Generic donation form: For use by hardware donations workers and the front desk and at pickup events. This can be given to donors in lieu of a regular receipt.

Styrofoam Recycling Information: To provide donors with information regarding styrofoam recycling.

Other Recyclers: A list of recyclers who take the items we do not: styrofoam, fluorescent lights, microwaves, copiers, etc.

‎‎

Donations Desk

Bookkeeping slips (for Front Desk and Thrift Store)

Credit card receipt form: Used when purchasing items with the debit card.

IOU/Reimbursement Form: To reimburse people from the store or front desk tills for purchases made, etc.

Mileage reimbursement form: This lives at the front desk and is used to show how much money was spent on reimbursements for Free Geek business travel. It is completed after the trip when the money is reimbursed to the traveler.

Privacy Sign: First version! 1/14/2010: "FREE GEEK respects your privacy and takes it very seriously. We will not sell or share your personal information with anyone, and we respect the wishes of all donors in terms of privacy and solicitations. FREE GEEK is committed to earning and keeping your trust."

Donor FAQ Brochure: To provide donors with all sorts of info regarding donating hardware, ranging from Oregon E-cycles info to hard drive wiping suggestions.

Contribution Receipt: For when someone donates money (without gizmos) and wants a nice official receipt. We can enter these kinds of donations in the database now! But if the database is down and you need a donations receipt, download this, fill it out, print two copies -- one for the contributor, and one to put in the till.

For Receiving

‎Hardware Contribution Slip aka Tally Sheet: Current "receiving-donation-form", for use by hardware donations workers and the front desk

Uncovered Electronic Device Labels-5167: These are used to mark CEDs from uncovered entities (other than the first seven). Print these on Dazzle in the Wine Cellar - one at a time!

Other Recyclers: A list of recyclers who take the items we do not: styrofoam, fluorescent lights, microwaves, copiers, etc. ‎

Build Program

Specs and information

Certified Eval Trainers: List of staff, subs, and volunteers who are Eval instructors

Build Specs: The current build specs in an easy to print form. Please use our color printer (Dazzle) to print these.

Tech Support Policy for Builders: This Tech support policy should be given to builders when they take home their FreekBox.

Post-Build Area Application: This is the Application needed for Builders to move on to Post-Build areas. MAKE SURE TO PRINT THIS DOUBLE SIDED!

Labels

Keeper (Green Light) Labels-5963 or 5163: These are the labels used in system evaluation to indicate a system is a keeper. They belong in the system evaluation area.

FG-PDX Labels-5167: These are the same as keeper labels (above) but designate that the computer came from the city.

Reason for Recycle Labels-5962 or 5162: These are the labels used in system evaluation to indicate a system is to be recycled and why. They belong in the system evaluation area.

Reject Labels-5962 or 5162: These are the labels used throughout the building (except in system evaluation) to indicate a system is to be recycled and why. They belong in the build area.

Hold Labels-5962 or 5162: These are the labels used in system evaluation to indicate a system is to being held for special consideration. They belong in the system evaluation area.

Uncovered Electronic Device Labels-5167: These are used to mark CEDs from uncovered entities (other than the first seven).

Laptop Keeper Labels-5963 or 5163: New laptop labels. Ian 00:03, 22 April 2009 (UTC)

Laptop Recycle Labels-5962 or 8462 or 5162

Hard Drive Removed labels-5167: Little labels for recycle laptops and for devices from system eval that are not systems but may have had hard drives.

MoBo Labels-5963 or 8463 or 5163: These are the labels used in Advanced Testing to indicate a MoBo that is Tested and good. They belong in the Advanced testing area.

As-Is Laptop Labels--Avery 5963 Shipping Labels

"Scraptops" Parts Laptop labels--Avery 5963 Shipping Labels

Username and Password Labels--Avery 5167

Label for "Parts Only Laptop"--Avery 5963

Label for completed servers--Avery 5963

Do Not Retest Labels (Avery return address)

Labels used to mark items for recycling

HOWTO Print Labels

Open browser, go to Free Geek Wiki.(http://wiki)
Search for "deadtrees".
Go to section for Labels.
Find desired label (if unsure, go by description given). Once you have found desired label/s, look at the number next to label title. This is the label size code. See label boxes next to printer.
Get desired number of blank label sheets of the correct label size. This number is in upper right-hand corner of label sheet. (ex. Label sheets for Keepers are numbered 5963 or 5163)
Place sheet/s in top (front) tray of Library printer, face up.
Click on desired label type, then on "OK". This opens glabels screen. Wait for form to appear.
Press Ctrl-p and select desired number of copies, up to 10.
Check the "printer" tab to make sure printer is set to "label".
Press "print".

Printers

Printer Test Page: Print this as a test page and attach to store and grant ready printers

Printer As is test page: Print this as for tested printers that are to be sold with No Ink

Scanner test page: Print this page for tested scanners.

Fax Test Page: Print and Fax this as a test page then attach to store and grant ready Fax machines.

Printers vendors Sales Tally Sheet: This page is to be printed out for the vendors to record there purchases from Printer land.

Office

Employee Emergency Injury Information: Print out on bluish paper and cut apart. Have these printouts on hand with Incident/Accident Reports, located in the BLUE folder on Richard's desk. Follow this link for the emergency injury process in detail. This card will be handed off to an injured employee to seek treatment.

Volunteer Emergency Injury Information: Print out on reddish paper and cut apart. Have these printouts on hand with Special Risk Accident Claim Form reports, located in the RED folder on Richard's desk. Follow this link for the emergency injury process in detail. This card will be handed off to the injured volunteer to seek treatment.

Supply Replacement List

Reminder Cards: These reminder cards can be used for shifts or for classes.

Equipment Pass: When people want to bring tools, laptops, PCs, etc. into the building please use this form.

The Role of The Ombudsman: Posted at the Donor Desk, Volunteer Desk and Thrift Store - shows the current Ombudsman and HR members who can serve as alternative Ombudsmen.

Conflict of Interest Agreement

State Continuation Election Form: For health plan administrator use. Signed by outgoing employees who were covered by our health plan.

Blank letterhead - slogan is "COMPUTERS INTERNET EDUCATION THRU RECYCLING": Do not use for evil purposes.

Blank letterhead - New! - slogan is "Helping the needy get nerdy since the beginning of the third millenium...": Do not use for evil purposes.

Fax Cover Sheet

Letter of Determination: This is the letter from the IRS that shows we are a 501(c)(3) tax-exempt organization.

Education

Adoption Class Forms: New! To be used for our adoption classes. Space for students and auditors is clearly marked, with call-back directions and ample notation space.

Monthly Class Forms: This can be used for any of our monthly class sessions, just print out, fill in and file in the appropriate class book. Use for Adoption, Command Line and the various monthly classes we offer. Only one session of any given class is listed per page for simplicity. Space for students and auditors is clearly marked, with call-back directions and ample notation space.

June 2011 Classes Schedule
Getting Started Class Descriptions
Class Descriptions
New Teacher Form
10.04 Manual: This is the most recent version of the manual that is shipping with all of our systems.
Classes at Free Geek for Hardware Grants Recipients: This is a flyer to give out to grant recipients that explains what classes are available at Free Geek.

Recycling

Outgoing Materials Report: Use for all shipments from Recycling
Shipment ID: To identify gaylords and what's in them
Daily Forklift Checklist: Forklift must pass this checklist before use
Who Gets What: Which Vendor gets which commodity
Monitor Test RunTime: Monitor Test uses this to make sure they run the Monitor for at least 1 hour
ToolKit CheckOut/CheckIn: ToolKit Checkout/Checkin Form
CRT Inventory form: Record how many CRT Monitors are waiting to go into the gaylords
Warehouse Closing Checklist: Use at end of business day in Recycling. Posted at back door.
Used glove notice: Label the used glove bin and post the notice that gloves are used/please wash hands.

Beancounting

Till worksheet: This is a spreadsheet that can be used to count money in the tills at the end of a cashier's shift, and also for beancounting the following day. It is filled out and printed out at the end of the cashier's shift (and then included in the till), and it is filled out and printed out to include in the daily transaction books by the beancounters.

End of shift form: This lives in the bookkeeping toolbox and is printed out blank and then partially filled out when preparing a till to show how much money the till started with. It is completed at the end of a shift to reflect how much money is in the till at the end of the shift.

Deposit sanity check: This is a way of quickly checking if your deposit matches the amount of the till worksheets.

Inventory Sheet: This is used at the end of the month during the gizmo inventory.

Inreach

Adoption Certificate: To be filled out by staff and/or adoption teachers and distributed with system and a button as proof of completion of program and earning a computer.

Build Certificate: To be filled out by staff and/or build instructors and distributed with system and a button as proof of completion of program and earning a computer.

Outreach

Spanish Build Outreach Flier: This is the bilingual outreach flier for the Spanish Build program.
Free Geek Logo: Scalable Vector Graphic of Free Geek's logo.

Photo Release Form: For using a picture of an adult in print, on website, etc. File these forms in PR cabinet, or hand to PR member.

Minor Photo Release Form: To be signed by parent before using a picture of an minor in print, on website, etc. File these forms in PR cabinet, or hand to PR member.

Adoption Outreach Flyer: Earn-a-computer tear-off sheets. Outreach. For hardware grants use. Given to organizations receiving grants from us. Outreach.

Donor email signup: For PR to collect donor emails for quarterly email newsletter.

Spanish Etiquette Brochure: Still a work in progress - DO NOT PRINT!!!
Tri-Fold Brochure Template: Note: To print these correctly, make sure to select "Short Edge (Flip)" under Duplex options (look under "Properties" to find Duplex options)

Thank You Template: Thank you letter template to be mailed out for donations over $100, with or without hardware. See Processing Monetary Donations for further instructions or an e-mail template.

Tabling

Informational Packet and Training for Tabling Events

Outreach and Tabling Events Volunteer Log

Newsletter sign up

Programs_short: Quick explanation of Free Geek, adoption, and build programs.

Toxins: Chart explaining toxins present in computers.

Girls2Geeks Brochure

Information about Plug Into Portland

Online Sales

eBay evaluation form: A work in progress
Online Sales Label: Something to stick on items for sale so we know what's what.

Receiving

Keyboard Testing: Updated 4/27/2010 Brittany 01:15, 30 April 2010 (UTC)

Mouse Testing: This is no longer in use.; Updated version can be found on the here: Mouse Testing

Items we do not take: A visual guide to items we do NOT accept in hardware donations: microwaves, smoke detectors, large appliances, florescent light bulbs, styrofoam, and batteries.

Printer Triage Modified: This is no longer in use.

Special Requests for Receiving: This is no longer in use.

Staff Update FYI -: A template for letting receiving staff know when things change. Includes staff members' names as of Nov. 09.

Testing Stations: Signs for Mouse Testing, Keyboard Testing, and Speaker Testing.; Additional Receiving box signs for Keyboard Testing can be found here: Keyboards (Receiving); Additional Receiving box signs for Mouse Testing can be found here: Mouse Testing

Wash Your Hands‎: Seriously, guys. They're filthy.

Tally Sheet Clarification: A visual aid to help clarify between Systems w/CRTs (or Systems w/LCDs) vs. Systems and their separate monitors

Stealing From This Donation Site Is a Crime: A sign for the donations door (as well as the info/volunteering door) to let people know that stealing from this donation site is a crime.

No Dumping sign: A sign for the donations door (as well as the info/volunteering door) to let people know that leaving donations other than during business hours is considered illegal dumping.

Solid State Hard Drive vs. Laptop SODIMM: One needs to be locked up b/c of personal info, the other does not.

Receiving Box Labels

All receiving box labels can be found here: Receiving Boxes

Who takes What

Printerland: A chart that specifies the items that printerland wants and does not want.

Printers takes: Printers, Multi-function Printers, Fax Machines, Scanners, Typewriters, Label Makers, Point of Sale Machines and Receipt Printers, Adding Machines, Hand-held and Slide Scanners, New/Used Ink, New/Used Toner. Printers does not take: Photocopiers, Print Servers, Scanners.
AV Triage‎: What to do with VCRs, satellite TV receivers, cable TV receivers, and Tivo/DVR recorders
AV "Wants" Page 1‎: A chart that specifies the items that AV commonly wants.
AV "Wants" Page 2‎: A chart that specifies the items that AV commonly wants.
AV "Doesn't Want"‎: A chart that specifies the items that AV does not want.
Store‎: A chart that specifies the items that the store does not want.

Tech Support

Tech Support Intake Form: For use when a computer is left at Tech Support to record the adopters name, contact info, login info, issues, and who the adopter spoke to. Use this to screen for tech support and gather as much info as possible to make their lives a little easier.
Ubuntu for windows converts: Handout for wine Class, or any volunteers wanting general info on running windows programs.
Tech Support Outgoing Form: Use this when a system is leaving tech support and going to build or laptop build
Store Credit Form: Use this when there is no comparable laptop/desktop to replace a broken one.
New User Guide (BETA)
See also: help.freegeek.org (further down page)

Advanced Testing

Power Adapter Sorting 2.0: Currently used by Advanced Testing

Tested By Stickers--Avery 5167: Little stickers with space for initials of tester.

Tested by Stickers - RAM --Avery 5167: Little stickers for tested RAM

Untested/Powers On Stickers--Avery 5167: Little stickers that read exactly as advertised.

Tested Cell Phone Labels - 5963 or 8463 or 5163: Advanced Testing labels for tested phones being sent to the store.

Hard drive tested stickers--Avery 5167: Little stickers that say "___ Gigabytes" & "Tested by ___" Ian 00:15, 22 April 2009 (UTC)

Supported formats

We currently support these formats for upload:

OpenOffice Graphics files (.odg)
OpenOffice Text files (.odt)
Gnumeric spreadsheet files (.gnumeric)
Glabels label files (.glabels)
Portable Network Graphic (.png)
Portable Document Format (.pdf)

Most other formats are not supported for upload.

If the files listed below are not being used, we should simply archive their old PS files and remove them from this list. Otherwise, we should take measures to get versions in supported formats uploaded.

html (switch formats):

(We will not support the upload of HTML files. Switch the format to something else and we will upload that instead. Links to the postscript and the most recent html files are included.)

build-qc.html [1] [2]
burninbatch.html [3][4]
specs.html [5] [6]

Thrift Store

See Store Docs

Council

Council Introduction

Hardware Grants

Disbursement checklist

For use when gathering and disbursing items to hardware grants recipients.

Laptop request sheet

The laptop request sheet, to be used in the laptop area whenever an organization requests laptops.

Generic Request Sheet

The Generic request sheet, to be used in the Mac area, LCD area, and Printerland whenever an organization requests these items and their is a significant waiting time.

Donation Letter

Sometimes organizations request a donation letter stating the items that Free Geek granted them. Here is a template to be filled in and signed by the grant shepherd and then given to the organization, whether via fax, mail, or in person.

Classes at Free Geek for Hardware Grants Recipients

This is a flyer to give out to grant recipients that explains what classes are available at Free Geek.

Classes at Free Geek for Hardware Grants Recipients