New Staff Member Orientation
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This form should be printed out, completed, and placed in the new staff member's file.
This information is specifically intended for new Staff Collective Members.
Checklist
When new staff is hired there are several steps that need to be performed. It's the buddy's job to make certain these steps are accomplished. Some of these things must be done by other people (e.g. an ASS) but it's the buddy's responsibility to make certain that it gets done and that a complete hardcopy of this document exists in the new hire's file.
Type
- Type refers to type of worker. Free Geek employs 5 different types of workers, and they are noted as follows:
- C: Collective Member
- I: Intern
- N: Nother
- S: Substitute
- M: Committed
New Hire's Name: __________________________________
Buddy's Name: _____________________________________
| HR paperwork and policy briefing | Type | Date | New Hire Initials | Staff Buddy Initials |
|---|---|---|---|---|
| I-9 form | ||||
| W-4 form | ||||
| Health Insurance explanation/meeting | ||||
| Set up Retirement Plan Meeting | ||||
| Direct Deposit of paychecks | ||||
| Staff Handbook | ||||
| Staff Vacation Policies/Change in Schedule | ||||
| Arriving Late and Cancellations/Calling in Sick | ||||
| Signing Checks, Contracts, Invoices | ||||
| Committee Selection (Standing Staff Committees) |
| Physical orientation | Type | Date | New Hire Initials | Staff Buddy Initials |
|---|---|---|---|---|
| Closing training | ||||
| Safety training. Details on that page. | ||||
| Get keys, add to Keyholders and provide education (After Hours Access Policy) | ||||
| Workspace/Office/Laptop |
| ASS & Other technical stuff | Type | Date | New Hire Initials | Staff Buddy Initials |
|---|---|---|---|---|
| Create a Free Geek email address | ||||
| Create a Secure Wiki account | ||||
| Create database account | ||||
| Create RT account | ||||
| create wiki account | ||||
| Create an Application Server account (fgstaff, beancounters) | ||||
| Add to Contact Info list on the secure wiki | ||||
| Add to Email Lists (staff, core, council, minutes, committees) | ||||
| Add to staffworksheet.gnumeric spreadsheet (Ask a beancounter) | ||||
| Update HR Calendar with date of hire, 3-month probationary goal setting, 6-month probationary review | ||||
| Phone - Darryl can coordinate |
| Technical infrastructure orientation | Type | Date | New Hire Initials | Staff Buddy Initials |
|---|---|---|---|---|
| Email archives http://lists.freegeek.org/listinfo and search | ||||
| RT http://todo.freegeek.org/ | ||||
| Wiki http://wiki.freegeek.org/ | ||||
| Database http://data/ (only accessible from inside FG) | ||||
| Where and how to record work hours http://noonien/sched/enterID.php |
| Cultural indoctrination | Type | Date | New Hire Initials | Staff Buddy Initials |
|---|---|---|---|---|
| Orientation to our meeting structure (Facilitating, Scribing, Consensus) | ||||
| Introduced around to core volunteers | ||||
| Get photo and bio for staff page(http://www.freegeek.org/staff) | ||||
| Job Descriptions for other staff members | ||||
| this page | ||||
| Don't tell them they are required to bring donuts to the first staff meeting | ||||
| Explain what to expect the first few weeks | ||||
| what to expect during probationary period | ||||
| How to tell you're doing well (on time, floor shifts, moving position forward, commitments) | ||||
| Education - (Help:Basic Navigation, Wiki Tutorial, RT rundown) | ||||
| Command Line Navigation | ||||
| Free Geek FAQ | ||||
| Netiquette at Free Geek | ||||
| Documentation (why it's important, where to document what) | ||||
| Where to park your car | ||||
| Full policy list |