Training guide for Jacob

Checklist

This can be used as a checklist for orienting front desk interns. To check off a subject that has been covered just initial it with four ~ in a row. Jacob 17:30, 18 March 2008 (PDT)

Trainers

• Dana Dana 16:53, 18 March 2008 (PDT)
• Mary KateMaryKate 11:35, 29 May 2008 (PDT)MKW
• Shawn

Wiki

• How to utilize articles under the Front Desk category.

• Answering the phone Jacob 18:35, 18 March 2008 (PDT)
• Checking the checks Jacob 18:35, 18 March 2008 (PDT)
• Data Entry Jacob 12:21, 19 March 2008 (PDT)
• Donation ReceiptJacob 14:05, 19 March 2008 (PDT)
• Email lists
• FAQ for phone call response Jacob 14:46, 19 March 2008 (PDT)
• Free Geek FAQ Jacob 15:53, 19 March 2008 (PDT)
• Front Desk
• Handling Corporate Donations at Receiving
• Information on how to get tech support
• Invoicing Donors
• Opening and closing out the till
• Phone System Howto
• Printing from the Front Desk
• Processing Monetary Donations
• Receiving Calendar
• Regularly Scheduled Tour Guides
• Reimbursement for mileage
• Sick Friend Letters
• Volunteer Cashiers Policy
• How to edit and create wiki pages Shawn 17:50, 18 March 2008 (PDT)

Beyond the wiki: the rest of these tasks will be taught hands on

This is also a checklist

Phones

• Phone functions, paging and transferring calls.
• Checking the messages:

• Front Desk mailbox.MaryKate 11:13, 29 May 2008 (PDT)MKW
• General mailbox.MaryKate 11:13, 29 May 2008 (PDT)MKW
• Q-west mailbox. (not currently in use)MaryKate 11:13, 29 May 2008 (PDT)MKW

Scheduling volunteers

• Build (explain terms such as pre-build and build workshop, self scheduling for build workshop volunteers, etc.) Shawn and Sushi
• Adoption (group scheduling, one person per line, etc.) Shawn and Sushi
• Receiving calendar.

Recording things in the database

• DispersementMaryKate 11:35, 29 May 2008 (PDT)MKW
• HoursMaryKate 11:35, 29 May 2008 (PDT)MKW
• Recycling Systems-eval tally sheets (waiting for a sheet to enter)
• DonationsMaryKate 11:35, 29 May 2008 (PDT)MKW
• ContactsMaryKate 11:35, 29 May 2008 (PDT)MKW

Printing

-Printing from Deadtrees.

Cashing out and counting till and other tillish stuff

• Pre-opening till count and paperworkMaryKate 11:35, 29 May 2008 (PDT)MKW
• Closing till count.MaryKate 11:35, 29 May 2008 (PDT)MKW
• Searching for mistakes.MaryKate 11:35, 29 May 2008 (PDT)MKW
• Credit Card machine.MaryKate 11:35, 29 May 2008 (PDT)MKW
• IOUs and Reimbursements.MaryKate 11:35, 29 May 2008 (PDT)MKW

Email-Lists public and private

• Staff.
• Committee. On the wiki at Standing Staff Committees
• Public lists: http://lists.freegeek.org/listinfo/

Website Applications

website extensions for applications such as www.freegeek.org

• /grants.
• /internships.
• /wishlist.
• /roomuse.

Documentation

• Build Status Sheets.
• Borrow Book.

Signing up Volunteers after tour

• Builders.
• Adopters.
  • Processing community service volunteers (Mult Co Court and others)

Other

It is also important to orient people with the organization and culture of Free Geek. A few ways of doing this are:

• Introduce the new intern or volunteer to everyone and explain what it is that each staff member or core volunteer does.
• Explain the unique structure of Free Geek including the role of council, the board, staff and committees.
• Communication-what is the particular norm for different groups relaying information
• Making reminder calls
• Room use calendar,