User:Valerie/scratch2

Training Modules for Front Desk Interns

PRIOR TO DAY 1	Date	Trainee Initials	Staff Initials
Take Orientation tour
Create & file a folder under Admin: last name, first name
Update Volunteer Internship Schedule with start date, end date and tasks
Send welcome email with link to Free Geek Structure and Faq and information on where to park your car (if applicable)

DAY 1	Date	Trainee Initials	Trainer Initials
Volunteer Intern Contract: review, sign & file
Conflict of Interest Policy: review, sign & file
Emergency Info Request: enter ER contact, phone # & any allergies into database
Requesting schedule changes/days off: provide contact info
Arriving Late and Cancellations / calling in sick: provide contact info
Signing Checks, Contracts, Invoices: don't do it!
Review building layout, public accessibility and names for various areas
Safety training. Details on that page.
Indicate available admin workspaces (library)
Add to email lists: frontdesk, regulars, tours, social
Assign database account: "Front_Desk" "Volunteer_Manager" and "Contact_Manager"
Introduced around to core volunteers
Introduced around to staff: indicate collective member
Feedback and checking in 2-week:___________________ monthly
General Conduct Guidelines
Standing Staff Committees What the committees do and where to send what emails
Netiquette at Free Geek
Documentation (why it's important, where to document what)
Continued learning: taking classes and volunteering in other areas
Where to park your car

DAY 2	Date	Trainee Initials	Staff Initials
Review building layout, public accessibility and names for various areas
Introduce around to core volunteers
Introduce around to staff: indicate collective member
Review layout behind Volunteer Desk: bag check, files, cleaning supplies & tools
"Toaster Oven"
Using the database: how to record volunteer and intern hours
Using the database: reviewing Volunteer Applications and entering new volunteer information
Using the database: merging duplicate records for a volunteer
Review layout behind Volunteer Desk: bag check, files, cleaning supplies & tools
Review Daily Checklist: Volunteer Desk Checklist
Checking in volunteers by putting a check mark next to their name on the sign-up sheet. If they walk in to fill an empty slot, make sure their names are written on the sign-up sheets with a check mark at the time of walk in.
Signing up or guiding volunteers on shifts: adoption, pre-build, build, post-build

Technical Infrastructure Orientation	Date	Trainee Initials	Trainer Initials
Wiki http://wiki.freegeek.org/
Database http://data/ (only accessible from inside FG)

Cultural Orientation	Date	Trainee Initials	Staff Initials
Introduced around to core volunteers
Introduced around to staff: indicate collective member
Feedback and checking in 2-week:___________________ monthly
Free Geek FAQ
Standing Staff Committees What the committees do and where to send what emails
Netiquette at Free Geek
Documentation (why it's important, where to document what)
Continued learning: taking classes and volunteering in other areas
Where to park your car

General Training	Date	Trainee Initials	Trainer Initials
Making coffee
Restocking 4 bathrooms: toilet paper, paper towels & hand soap ( 1 part soap to 2 parts water)
Restocking 2 kitchens: sponge & dish soap (1 part soap to 2 parts water)
Restocking coffee area: spoons in cup, sugar & creamer
Turning on computers & logging in
Keeping area tidy throughout day
Supply request: know what you need, ask BEFORE out
Answering the phone
Interacting with volunteers who speak a foreign language [[1]]

Volunteer Desk Training	Date	Trainee Initials	Trainer Initials
"Toaster Oven"
Daily Checklist: Volunteer Desk Checklist
Checking bags: Bag Check Policy
Checking in volunteers by putting a check mark next to their name on the sign-up sheet. If they walk in to fill an empty slot, make sure their names are written on the sign-up sheets with a check mark at the time of walk in.
Logging volunteer hours in database
Adding a volunteer to the database
Merging duplicate records for a volunteer
Signing up or guiding volunteers on shifts: adoption, pre-build, build, post-build
Understand Scheduling Exceptions
Checking the phone messages: return calls, send email messages, mark cancellations
Make class reminder calls: Hardware ID, Adoption classes, monthly classes
Schedule volunteers for classes. Write their name & phone number in the classbook. Fill out a reminder card for them.
Paging/Using Intercom
Transferring telephone calls
Review all emails to "frontdesk @": Make calls/updates, respond to emails
Transferring hours for volunteers: all parties must be present
Dispersement data entry
Prepping new schedule pages: Adopt, Build, Prebuild
Prepping new class pages: Command line, Adoption, Wed & Fri Monthly classes
Filing schedules: Staff, Adoption, Build
Printing & restocking handouts & forms on Dead trees

Donor Desk Training	Date	Trainee Initials	Trainer Initials
Work at least one shift in Receiving
Daily Checklist: Donor Desk Checklist
Processing tally sheets and taking donations
Processing credit cards
Processing Monetary Donations
How to create an invoice
Checking the checks
Answering Questions about Data Security
Understanding Ewaste Legislation Scenarios and knowing Ewaste Training
Reviewing and filing Volunteer Applications
Printing & restocking handouts & forms on Dead trees