Outreach

Overview

Outreach is a staff committee that is open to volunteer participation. We cover a lot of different areas at Free Geek, so to make this more manageable we broke it down into five subcommittees and one over-sight committee called "Outreach", which can be reached by emailing outreach at freegeek.org. Each committee has a mailing list that can be joined by signing up at: http://lists.freegeek.org/listinfo.

FG Events

In charge of Free Geek parties and festivals, like Geek Prom, Geek Fair, and the holiday party.

Meets seasonally, as needed. Generally, monthly for a few months before an event, then every other week, then weekly, then freakout right before the event.

Likely suspects: Ali, Shawn, Phil

Email address: events at freegeek.org

Inreach

In charge of tours, volunteer rewards, core breakfast, front desk, public email addresses (like Volunteer@ and Info@), and large donation thank you notes.

Meets twice a month on Friday from 1-2pm and alternates with receiving meetings.

Likely suspects: Ali, Laurel, Mary Kate, Matteo

Email address: inreach at freegeek.org

Community Builders

In charge of room use, tabling, relations with neighbors, and networking with other organizations. This is the warm and fuzzy side of Free Geek outreach, in which we can just "be" and pursue our obvious interests with other groups.

Meets twice a month on the A week on Tuesday at 7pm at Free Geek

Likely suspects: Shawn, Ali, Jeff

Email address: communitybuilders at freegeek.org or commies at freegeek.org

Fundraising

In charge of fundraising, grants, and membership development.

Meets once a month maybe. We will consult Marie.

Likely suspects: ??

Email address: unknown at the moment

PR

In charge of media outreach & relations, ads & marketing, the main Free Geek website, and corporate donations solicitation

Meets twice a month on the B week on Tuesday at 7pm at Free Geek

Likely suspects: Jeff, Shawn, Ali

Email address: pr@freegeek.org

Outreach

Once a month Tues morn at 10am when Technocrats meet. Oversight committee that may reduced as subcommittees become more self reliant.

Likely suspects: Ali, Shawn, Jeff, Laurel

email address: outreach@freegeek.org

Budgeted Expenses

(Your actual expense budget goes here, along with explanatory notes, for example notes indicating which months expenses are expected to happen in,.)

• Events
  • June $1200 geek fair
  • July $1200 geek fair
  • Dec $400 holiday party
  • Fire Permits: $50/month (allows for 1 event per quarter)

• Ads
  • May $250
  • $10/month for other 11 months

• Tabling
  • $20/month EXCEPT $75 in April for Earth Day

• Volunteer rewards
  • $375.17/month
  • Includes core breakfast and coffee

• T-shirts, stickers, and similar merchandise
  • April, May, June = $60/month
  • July, August, September (and following January, February, March) = $370/month
  • We buy t-shirts twice a year in Q2 and Q4

• Networking/learning conferences and memberships
  • ???
  • AOR membership: $135/yr
  • AOR conference (2 people, $235 each)
  • Sustainability Workshop ($200)
  • International Computer Refurbishing Summit ($225/person, in Toronto + airfare)

Nonrecurring expenses

(This is where one time expenses would go. Yearly or more often go above.)

Related Items

(This is for notes that indicate expenses that affect your committee but are actually classified under a different committee.)

• Conferences July $100 oscon (probably goes in HR -> Training and Education)
• $100 for website developer (probably goes in C7 -> Staffing Costs)
• $200/YEAR for mileage to conferences (C7 mileage reimbursement expense)

Outreach Projects and Responsibilities

These links should be redistributed to working group wiki pages.

• Monitored by Outreach
• Stats and Testimonials - tidbits to support various marketing, advertising, PR materials
• Conferences
• Corporate Sponsors - cultivating corporate sponsorship for Free Geek programs.
• Events - fun activities with music and games.
• Events Calendar - what's coming up.
• Front Desk
• Grant Writing
• Media Liason
• Mailings - asking for money via letters.
• Donations - calling businesses in town and asking for donations--cash, food and non-food--for events.
• Unusual Form Letters - how to reach those special groups; a basic primer.
• Sick Friend Letters - "My friend's too sick to work, can I get a computer for him?" How to answer these questions.
• Pickups for Money
• Presentations/Lectures
• Public Email Addresses
• Room Use - when people want to use our spaces for their events.
  • Classroom Use Expectations
  • Event Prep - for events at the mothership
• Tabling
• T-Shirts
• Stickers
• Log of Ads
• GeekVideo - documentation, proliferation, replication... consternation?
• Webadmin
• Ambassador Basics
• Neighborhood Association