Front Desk

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Many skilled people (volunteers and staff) sit at the front desk and make it work. If you have any ideas about how to make the front desk look better, check out the Front Desk Beautification page.

Must Do Tasks

If you're working at the front desk, you have to be sure these get done:

• Printing stuff.
• Taking donations and making a Donation Receipt and Processing Monetary Donations
• Answering the phone
• Making reminder calls for FreekBox Adoption Classes and Command Line classes.
• Make sure there are build and adopter packets for the noon and 6pm tours
• Picking up phone messages and handle them
• Sign volunteers up for shifts and classes (be sure to get volunteer number and phone number on signups for classes)
• Teach Data Entry
• Supplies
• Cleaning
• Occasional community service volunteer processing. Please go to this link.

Other Tasks

Pre-Opening Tasks

• Review and respond to e-mails
• Review and record phone messages
• Answer messages as needed
  • Return calls
  • Send e-mail messages to staff or committees as needed
  • Check schedule sheet and record cancellations as needed
  • Call to reschedule appointments as needed
• Reminder calls for classes
• Set up cash drawer
• Check supplies (Tuesday afternoon) and prepare supply run list e-mail
• Check receiving donation forms supply and print new forms as needed

Tasks Done During Work Hours

• Check in builders, adopters and volunteers
• Schedule builders and adopters
• Prepare for noon/6pm tour (get packets ready to hand out)
• Prepare build, adoption, and class schedule sheets - 3 weeks in advance
• Prepare documents for data entry (regular and special adoption program)
  • Check documents for missing information
  • Provide missing information and put them in respective data entry folder
  • Put like pages (i.e. all monitor sheets) into one group
• Entering volunteers hours
• Entering Volunteer information
• Scheduling volunteer shifts
• Find volunteer for data entry
• Overseeing volunteers doing Data Entry
• Invoicing Donors
• PayPal and/or on-line Donations
• Check build status book for missing information and alphabetize pages if needed
• Review and update RT tickets as needed
• Process PCC students and Community Service Volunteers from each tour
• Remove Free Geek's fax number from unwanted solicitation faxs

Miscellaneous Jobs

• Fold Free Geek Flyers
• find a qualified tour guide for noon and 6pm tours
• Introduce tour guide and front desk personnel to group ready for tour
• Update Wiki for Front Desk
• Using the Page Function
• Add current information to

Shift Notes

Passin it on to the next guy

Till & Database

• We are able to do invoices now Elizabeth 12:34, 22 February 2007 (PST)
• The database is not currently set up to do data entry for grant and freekboxen. Martin will fix that soon.
• We need to make sure all drop offs in the morning are entered into the database.

Scheduling

• When scheduling groups, make sure there is a definite end time and that there is a marked line after each volunteer's name until the that end time.
• We are now only having front desk people schedule for pre-build Elizabeth 15:08, 20 February 2007 (PST)
• We can have anyone work more than an hour in the cleaning program. Selam 11:16, 23 February 2007 (PST)

• Schedule tour guides as many days as possible! It is on the build schedule after March 20. Elizabeth

• We need to make sure that we are signing up only people with computer experience who just need an introduction to Ubuntu in the Advanced Adoption Class and people who need to be farmiliarized with their new computer in the 3 hour Adoption Class. Elizabeth 10:09, 2 March 2007 (PST)

Tech Support

• If Michael or other IT teckies are giving support on the phone when a call comes in. Just send an e-mail to support@freegeek.org with the caller's name, number and very brief description of problem. Elizabeth 19:15, 27 February 2007 (PST)

Printing

Other stuff

• remember to check class and make sure the NA (Not available) people are recalled until they are reached.
• Theres a Quality Control(QC) paper that belongs to a Eric Schmall, I had placed it in the bottom cabinet under the cashier.[ user:Selam ]
• LPI exams are coming in a couple weeks. they need to be locked up in safe. whoever covers mail, make sure the exams are locked up. Lock exams in the Linux Professional Institute file, in the top drawer of the filing cabinet in the Monkey House. It will be in 2005-2006 section. thank you!
• Closing date for sales position is March 11. Elizabeth 11:39, 6 March 2007 (PST)

Meet the Crew

• Kathie Hitchcock
• Elizabeth Swager
• Sophia Luchini-Dexter
• Lonnie Wages
• Matthew Harris
• Michael Limb
• Phil Sano
• Sergio Garcia
• Bryanna Morgan
• Selam Feseha
• Ali Briggs
• Many other talented staff folks

Money Takers

Go to this page to see who's been approved to handle money at Free Geek. If someone wants to handle money, have 'em send an email to staff.