Difference between revisions of "User:Tgoe/Front Desk Training Guide"
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=Office Coordinator Stuff= | =Office Coordinator Stuff= | ||
* supply check [[User:Elizabeth|Elizabeth]] 14:38, 20 November 2007 (PST) | * supply check [[User:Elizabeth|Elizabeth]] 14:38, 20 November 2007 (PST) | ||
| + | * checking messages | ||
| + | * set up cash drawer | ||
| + | * order supplies | ||
| + | * train new front desk folks | ||
| + | * sorting the mail | ||
| + | * maintaining the borrow book | ||
| + | * make sure that large donations get thank you letters | ||
Revision as of 16:09, 20 November 2007
Tara's Training on the front desk
Checklist
This can be used as a checklist for orienting front desk interns. To check off a subject that has been covered just initial it with four ~ in a row.
- Trainers
- E-Beth's sig: Elizabeth 09:51, 7 August 2007 (PDT)
kathie Kathie 09:56, 7 August 2007 (PDT)
Wiki
- How to utilize articles under the Front Desk category.
- Answering the phone
- Checking the checks
- Data Entry
- Donation Receipt
- Email lists
- FAQ for phone call response
- Free Geek FAQ
- Front Desk
- Handling Corporate Donations at Receiving
- Information on how to get tech support
- Invoicing Donors
- Opening and closing out the till
- Phone System Howto
- Printing from the Front Desk
- Processing Monetary Donations
- Receiving Calendar
- Regularly Scheduled Tour Guides
- Reimbursement for mileage
- Sick Friend Letters
- Volunteer Cashiers Policy
- How to edit and create wiki pages
Beyond the wiki: the rest of these tasks will be taught hands on
This is also a checklist
Phones
- Phone functions, paging and transferring calls.
- Checking the messages:
- Front Desk mailbox.
- General mailbox.
- Q-west mailbox.
Scheduling volunteers
- Build (explain terms such as pre-build and build workshop, self scheduling for build workshop volunteers, ect.)
- Adoption (group scheduling, one person per line, ect.)
- Receiving calendar.
Recording things in the database
Printing
-Printing from Deadtrees.
Cashing out and counting till and other tillish stuff
- Pre-opening till count and paperwork.
- Closing till count.
- Searching for mistakes.
- Credit Card machine.
- IOUs and Reimbursements.
Email-Lists public and private
- Staff.
- Committee. On the wiki at Standing Staff Committees
- Public lists: http://lists.freegeek.org/listinfo/
Website Applications
website extensions for applications such as www.freegeek.org
- /grants.
- /internships.
- /wishlist.
- /roomuse.
Documentation
- Build Status Sheets.
- Borrow Book.
Signing up Volunteers after tour
- Builders.
- Adopters.
- Processing community service volunteers (Mult Co Court and others)
Other
It is also important to orient people with the organization and culture of Free Geek. A few ways of doing this are:
- Introduce the new intern or volunteer to everyone and explain what it is that each staff member or core volunteer does.
- Explain the unique structure of Free Geek including the role of council, the board, staff and committees.
- Communication-what is the particular norm for different groups relaying information
- Making reminder calls
- Room use calendar,
Office Coordinator Stuff
- supply check Elizabeth 14:38, 20 November 2007 (PST)
- checking messages
- set up cash drawer
- order supplies
- train new front desk folks
- sorting the mail
- maintaining the borrow book
- make sure that large donations get thank you letters