Difference between revisions of "Collective Member Orientation"
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!| Staff Initials | !| Staff Initials | ||
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− | || I-9 form | + | || I-9 form || || || |
|- | |- | ||
− | || W-4 form | + | || W-4 form || || || |
|- | |- | ||
− | || [[Direct Deposit of paychecks]] | + | || [[Direct Deposit of paychecks]] || || || |
|- | |- | ||
− | || [[Health Insurance]] explanation/meeting | + | || [[Health Insurance]] explanation/meeting || || || |
|- | |- | ||
− | || Set up Retirement Plan Meeting | + | || Set up Retirement Plan Meeting || || || |
|- | |- | ||
− | || Ask if they have any previously planned vacations | + | || Ask if they have any previously planned vacations || || || |
|- | |- | ||
− | || Eligible under HIRE act? | + | || Eligible under HIRE act? || || || |
|- | |- | ||
− | || [[Staff Handbook]] | + | || [[Staff Handbook]] || || || |
|- | |- | ||
− | || [[Staff Vacation Policies]]/Change in Schedule | + | || [[Staff Vacation Policies]]/Change in Schedule || || || |
|- | |- | ||
− | || [[Arriving Late and Cancellations]]/Calling in Sick | + | || [[Arriving Late and Cancellations]]/Calling in Sick || || || |
|- | |- | ||
− | || | + | || Explain that this position is at-will employment and that he/she is subject to reviews || || || |
|- | |- | ||
− | || | + | || Conflict of Interest Form ([[Conflict of Interest Policy]]) || || || |
|- | |- | ||
− | || | + | || Emergency Info Request Form || || || |
|- | |- | ||
− | + | || Create Personnel "File" (RT Ticket) || || || | |
− | |||
− | || Create Personnel "File" (RT Ticket) | ||
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!| Staff Initials | !| Staff Initials | ||
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− | || [[Closing]] training | + | || [[Closing]] training || || || |
|- | |- | ||
− | || [[Safety]] training. Details on that page. | + | || [[Safety]] training. Details on that page. || || || |
|- | |- | ||
− | || Get keys, add to [[Keyholders]] and provide education ([[After Hours Access Policy]]) | + | || Get keys, add to [[Keyholders]] and provide education ([[After Hours Access Policy]]) || || || |
|- | |- | ||
− | || Workspace/Office | + | || Workspace/Office || || || |
|- | |- | ||
− | || Hook new hire up with a Laptop | + | || Hook new hire up with a Laptop || || || |
|} | |} | ||
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!| Staff Initials | !| Staff Initials | ||
|- | |- | ||
− | || Create a Free Geek email address | + | || Create a Free Geek email address || || || |
|- | |- | ||
− | || Create a Staff Wiki account | + | || Create a Staff Wiki account || || || |
|- | |- | ||
− | || Create database account | + | || Create database account || || || |
|- | |- | ||
− | || Create RT account | + | || Create RT account || || || |
|- | |- | ||
− | || Create wiki account | + | || Create wiki account || || || |
|- | |- | ||
− | || Create an Application Server account (fgstaff, beancounters) | + | || Create an Application Server account (fgstaff, beancounters) || || || |
|- | |- | ||
− | || Add to [[SFreekiWiki:Contact Info|Contact Info]] list on the staff wiki | + | || Add to [[SFreekiWiki:Contact Info|Contact Info]] list on the staff wiki || || || |
|- | |- | ||
− | || Add to basic Email Lists (staff or paidworkers, regulars, locks) | + | || Add to basic Email Lists (staff or paidworkers, regulars, locks) || || || |
|- | |- | ||
− | || Add to staffworksheet.gnumeric spreadsheet | + | || Add to staffworksheet.gnumeric spreadsheet || || || |
|- | |- | ||
− | || Update [[HR Calendar]] with date of hire, 3-month probationary goal setting, 6-month probationary review | + | || Update [[HR Calendar]] with date of hire, 3-month probationary goal setting, 6-month probationary review || || || |
|- | |- | ||
− | || Add to [[Staff Collective Members]] page | + | || Add to [[Staff Collective Members]] page || || || |
|- | |- | ||
− | || Set up Thunderbird on laptop | + | || Set up Thunderbird on laptop || || || |
|- | |- | ||
− | || Phone | + | || Phone || || || |
− | |||
− | |||
|- | |- | ||
|} | |} | ||
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!| Staff Initials | !| Staff Initials | ||
|- | |- | ||
− | || Email archives http://lists.freegeek.org/listinfo and search | + | || Email archives http://lists.freegeek.org/listinfo and search || || || |
|- | |- | ||
− | || RT http://todo.freegeek.org/ | + | || RT http://todo.freegeek.org/ || || || |
|- | |- | ||
− | || Wiki http://wiki.freegeek.org/ | + | || Wiki http://wiki.freegeek.org/ || || || |
|- | |- | ||
− | || Database http://data/ (only accessible from inside FG) | + | || Database http://data/ (only accessible from inside FG) || || || |
|- | |- | ||
− | || Where and how to record work hours http://data/worked_shifts | + | || Where and how to record work hours http://data/worked_shifts || || || |
|- | |- | ||
− | || Staff wiki | + | || Orient to Staff wiki || || || |
|- | |- | ||
|} | |} | ||
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!| Staff Initials | !| Staff Initials | ||
|- | |- | ||
− | || Orientation to our meeting structure ([[Meeting Tips|Facilitating]], [[Scribe|Scribing]], [[Consensus]]) | + | || Orientation to our meeting structure ([[Meeting Tips|Facilitating]], [[Scribe|Scribing]], [[Consensus]]) || || || |
− | |||
− | |||
|- | |- | ||
− | || | + | || Introduced around to core volunteers || || || |
|- | |- | ||
− | || | + | || Get photo and bio for staff page(http://www.freegeek.org/staff) || || || |
|- | |- | ||
− | || | + | || [[Job Descriptions]] for other staff members || || || |
|- | |- | ||
− | || | + | || Don't tell them they are required to bring donuts to the first staff meeting || || || |
|- | |- | ||
− | || what to expect | + | || Explain what to expect the first few weeks || || || |
|- | |- | ||
− | || | + | || what to expect during probationary period || || || |
|- | |- | ||
− | || | + | || How to tell you're doing well (on time, floor shifts, moving position forward, commitments) || || || |
|- | |- | ||
− | || [[Free Geek FAQ]] | + | || [[Free Geek FAQ]] || || || |
|- | |- | ||
− | || [[Standing Staff Committees]] What the committees do and where to send what emails | + | || [[Standing Staff Committees]] What the committees do and where to send what emails || || || |
|- | |- | ||
− | || [[Netiquette at Free Geek]] | + | || [[Netiquette at Free Geek]] || || || |
|- | |- | ||
− | || Documentation (why it's important, where to document what) | + | || Documentation (why it's important, where to document what) || || || |
|- | |- | ||
− | || Where to park your car | + | || Where to park your car || || || |
|- | |- | ||
− | || Full policy list (see Policy category) | + | || Full policy list (see Policy category) || || || |
|- | |- | ||
|} | |} |
Revision as of 18:50, 5 March 2011
This form should be printed out, completed, and placed in the new Collective member's file.
Checklist
When a new collective member is hired there are several steps that need to be performed. It's the buddy's job to make certain these steps are accomplished. Most of these things must be done by other people but it's the buddy's responsibility to make certain that it gets done and that a complete hard copy of this document exists in the new hire's file.
The buddy needs to determine an orientation schedule, and will need to arrange appointments with other collective members (noted in bold beside the task) who are responsible for parts of the orientation.
New Hire's Name: __________________________________
Buddy's Name: _____________________________________
HR paperwork and policy briefing | Date | New Hire Initials | Staff Initials |
---|---|---|---|
I-9 form | |||
W-4 form | |||
Direct Deposit of paychecks | |||
Health Insurance explanation/meeting | |||
Set up Retirement Plan Meeting | |||
Ask if they have any previously planned vacations | |||
Eligible under HIRE act? | |||
Staff Handbook | |||
Staff Vacation Policies/Change in Schedule | |||
Arriving Late and Cancellations/Calling in Sick | |||
Explain that this position is at-will employment and that he/she is subject to reviews | |||
Conflict of Interest Form (Conflict of Interest Policy) | |||
Emergency Info Request Form | |||
Create Personnel "File" (RT Ticket) |
Physical orientation | Date | New Hire Initials | Staff Initials |
---|---|---|---|
Closing training | |||
Safety training. Details on that page. | |||
Get keys, add to Keyholders and provide education (After Hours Access Policy) | |||
Workspace/Office | |||
Hook new hire up with a Laptop |
ASS & Other technical stuff | Date | New Hire Initials | Staff Initials |
---|---|---|---|
Create a Free Geek email address | |||
Create a Staff Wiki account | |||
Create database account | |||
Create RT account | |||
Create wiki account | |||
Create an Application Server account (fgstaff, beancounters) | |||
Add to Contact Info list on the staff wiki | |||
Add to basic Email Lists (staff or paidworkers, regulars, locks) | |||
Add to staffworksheet.gnumeric spreadsheet | |||
Update HR Calendar with date of hire, 3-month probationary goal setting, 6-month probationary review | |||
Add to Staff Collective Members page | |||
Set up Thunderbird on laptop | |||
Phone |
Technical infrastructure orientation | Date | New Hire Initials | Staff Initials |
---|---|---|---|
Email archives http://lists.freegeek.org/listinfo and search | |||
RT http://todo.freegeek.org/ | |||
Wiki http://wiki.freegeek.org/ | |||
Database http://data/ (only accessible from inside FG) | |||
Where and how to record work hours http://data/worked_shifts | |||
Orient to Staff wiki |
Cultural orientation | Date | New Hire Initials | Staff Initials |
---|---|---|---|
Orientation to our meeting structure (Facilitating, Scribing, Consensus) | |||
Introduced around to core volunteers | |||
Get photo and bio for staff page(http://www.freegeek.org/staff) | |||
Job Descriptions for other staff members | |||
Don't tell them they are required to bring donuts to the first staff meeting | |||
Explain what to expect the first few weeks | |||
what to expect during probationary period | |||
How to tell you're doing well (on time, floor shifts, moving position forward, commitments) | |||
Free Geek FAQ | |||
Standing Staff Committees What the committees do and where to send what emails | |||
Netiquette at Free Geek | |||
Documentation (why it's important, where to document what) | |||
Where to park your car | |||
Full policy list (see Policy category) |