Collective Member Orientation

This form should be printed out, completed, and placed in the new Collective member's file.

Checklist

When a new collective member is hired there are several steps that need to be performed. It's the buddy's job to make certain these steps are accomplished. Most of these things must be done by other people but it's the buddy's responsibility to make certain that it gets done and that a complete hard copy of this document exists in the new hire's file.

The buddy needs to determine an orientation schedule, and will need to arrange appointments with other collective members (noted in bold beside the task) who are responsible for parts of the orientation.

New Hire's Name: __________________________________

Buddy's Name: _____________________________________

HR paperwork and policy briefing	Date	New Hire Initials	Staff Initials
I-9 form (Valerie)
W-4 form (Valerie)
Direct Deposit of paychecks (Valerie)
Health Insurance explanation/meeting (Laurel)
Set up Retirement Plan Meeting (Laurel)
Ask if they have any previously planned vacations (Laurel)
Eligible under HIRE act? (Valerie)
Staff Handbook (Liane)
Staff Vacation Policies/Change in Schedule (Liane)
Arriving Late and Cancellations/Calling in Sick (Liane)
Signing Checks, Contracts, Invoices (Liane)
Explain that this position is at-will employment and that he/she is subject to reviews (Valerie)
Conflict of Interest Form (Conflict of Interest Policy) (Laurel)
Emergency Info Request Form (Laurel)
Create Personnel "File" (RT Ticket) (Meredith)

Physical orientation	Date	New Hire Initials	Staff Initials
Closing training (Dave)
Safety training. Details on that page. (Darryl)
Get keys, add to Keyholders and provide education (After Hours Access Policy) (Darryl)
Workspace/Office (Darryl)
Hook new hire up with a Laptop (Dave)

ASS & Other technical stuff	Date	New Hire Initials	Staff Initials
Create a Free Geek email address (Richard)
Create a Staff Wiki account (Richard)
Create database account (Richard)
Create RT account (Richard)
Create wiki account (Richard)
Create an Application Server account (fgstaff, beancounters) (Richard)
Add to Contact Info list on the staff wiki (Richard)
Add to basic Email Lists (staff or paidworkers, regulars, locks) (Richard)
Add to staffworksheet.gnumeric spreadsheet (Ask a beancounter) (Richard)
Update HR Calendar with date of hire, 3-month probationary goal setting, 6-month probationary review (buddy)
Add to Staff Collective Members page (buddy)
Set up Thunderbird on laptop (Dave)
Phone (Darryl)
Add to other Email Lists (committees) (Meredith)

Technical infrastructure orientation	Date	New Hire Initials	Staff Initials
Email archives http://lists.freegeek.org/listinfo and search (Sergio)
RT http://todo.freegeek.org/ (Sergio)
Wiki http://wiki.freegeek.org/ (Sergio)
Database http://data/ (only accessible from inside FG) (Sergio)
Where and how to record work hours http://data/worked_shifts (Sergio)
Staff wiki (Sergio)

Cultural orientation	Date	New Hire Initials	Staff Initials
Orientation to our meeting structure (Facilitating, Scribing, Consensus) (Caitlin)
Introduced around to core volunteers (buddy)
Get photo and bio for staff page(http://www.freegeek.org/staff) (Caitlin)
Job Descriptions for other staff members (Darryl)
Don't tell them they are required to bring donuts to the first staff meeting (everyone)
Explain what to expect the first few weeks (buddy)
what to expect during probationary period (buddy)
How to tell you're doing well (on time, floor shifts, moving position forward, commitments) (buddy)
Command Line Navigation (some one)
Free Geek FAQ (Caitlin)
Standing Staff Committees What the committees do and where to send what emails(Valerie)
Netiquette at Free Geek (Meredith)
Documentation (why it's important, where to document what) (Valerie)
Where to park your car (Darryl)
Full policy list (see Policy category) (Meredith)