Collective Member Orientation

This form should be printed out, completed, and placed in the new Collective member's file.

Checklist

When a new collective member is hired there are several steps that need to be performed. It's the buddy's job to make certain these steps are accomplished. Most of these things must be done by other people but it's the buddy's responsibility to make certain that it gets done and that a complete hard copy of this document exists in the new hire's file.

The buddy needs to determine an orientation schedule, and will need to arrange appointments with other collective members (noted in bold beside the task) who are responsible for parts of the orientation.

New Hire's Name: __________________________________

Buddy's Name: _____________________________________

HR paperwork and policy briefing	Date	New Hire Initials	Staff Initials
I-9 form
W-4 form
Direct Deposit of paychecks
Health Insurance explanation/meeting
Set up Retirement Plan Meeting
Ask if they have any previously planned vacations
Eligible under HIRE act?
Staff Handbook
Staff Vacation Policies/Change in Schedule
Arriving Late and Cancellations/Calling in Sick
Explain that this position is at-will employment and that he/she is subject to reviews
Conflict of Interest Form (Conflict of Interest Policy)
Emergency Info Request Form
Create Personnel "File" (RT Ticket)

Physical orientation	Date	New Hire Initials	Staff Initials
Closing training
Safety training. Details on that page.
Get keys, add to Keyholders and provide education (After Hours Access Policy)
Workspace/Office
Hook new hire up with a Laptop

ASS & Other technical stuff	Date	New Hire Initials	Staff Initials
Create a Free Geek email address
Create a Staff Wiki account
Create database account
Create RT account
Create wiki account
Create an Application Server account (fgstaff, beancounters)
Add to Contact Info list on the staff wiki
Add to basic Email Lists (staff or paidworkers, regulars, locks)
Add to staffworksheet.gnumeric spreadsheet
Update HR Calendar with date of hire, 3-month probationary goal setting, 6-month probationary review
Add to Staff Collective Members page
Set up Thunderbird on laptop
Phone

Technical infrastructure orientation	Date	New Hire Initials	Staff Initials
Email archives http://lists.freegeek.org/listinfo and search
RT http://todo.freegeek.org/
Wiki http://wiki.freegeek.org/
Database http://data/ (only accessible from inside FG)
Where and how to record work hours http://data/worked_shifts
Orient to Staff wiki

Cultural orientation	Date	New Hire Initials	Staff Initials
Orientation to our meeting structure (Facilitating, Scribing, Consensus)
Introduced around to core volunteers
Get photo and bio for staff page(http://www.freegeek.org/staff)
Job Descriptions for other staff members
Don't tell them they are required to bring donuts to the first staff meeting
Explain what to expect the first few weeks
what to expect during probationary period
How to tell you're doing well (on time, floor shifts, moving position forward, commitments)
Free Geek FAQ
Standing Staff Committees What the committees do and where to send what emails
Netiquette at Free Geek
Documentation (why it's important, where to document what)
Where to park your car
Full policy list (see Policy category)