Front Desk

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Many skilled people (volunteers and staff) sit at the front desk and make it work. If you have any ideas about how to make the front desk look better, check out the Front Desk Beautification page.

Must Do Tasks

If you're working at the front desk, you have to be sure these get done:

• Taking donations and making a Donation Receipt and Processing Monetary Donations
• Answering the phone
• Making reminder calls for FreekBox Adoption Classes and Command Line classes.
• Make sure there are build and adopter packets for the noon and 6pm tours
• Picking up phone messages and handle them
• Sign volunteers up for shifts and classes (be sure to get volunteer number and phone number on signups for classes)
• Teach Data Entry
• Supplies
• Cleaning
• Occasional community service volunteer processing. Please go to this link.

Other Tasks

Pre-Opening Tasks

• Review and respond to e-mails
• Review and record phone messages
• Answer messages as needed
  • Return calls
  • Send e-mail messages to staff or committees as needed
  • Check schedule sheet and record cancellations as needed
  • Call to reschedule appointments as needed
• Reminder calls for classes
• Set up cash drawer

• Check supplies (Wednesday Mornings) and prepare supply run list e-mail
• Collect and edit data entry documents
• Check receiving donation forms supply and print new forms as needed

Tasks Done During Work Hours

• Check in builders, adopters and volunteers
• Schedule builders and adopters
• Prepare for noon/6pm tour (get packets ready to hand out)
• Prepare build, adoption, and class schedule sheets - 3 weeks in advance
• Prepare documents for data entry (regular and special adoption program)
  • Check documents for missing information
  • Provide missing information and put them in respective data entry folder
  • Put like pages (i.e. all monitor sheets) into one group
• Entering volunteers hours
• Entering Volunteer information
• Scheduling volunteer shifts
• Overseeing volunteers doing Data Entry
• Invoicing Donors
• PayPal and/or on-line Donations
• Check build status book for missing information and alphabetize pages if needed
• Review and update RT tickets as needed
• Process PCC students and Community Service Volunteers from each tour
• Remove Free Geek's fax number from unwanted solicitation faxs

Miscellaneous Jobs

• Fold Free Geek Flyers
• find a qualified tour guide for noon and 6pm tours
• Introduce tour guide and front desk personnel to group ready for tour
• Update Wiki for Front Desk
• Using the Page Function
• Add current information to

Shift Notes

Passin it on to the next guy

Till & Database

• Processing Gimp classes. When someone wants to sign up for this class, do one of these things:
  1. Take their check (made to Free Geek) or whatever type of money and fill out a money receipt. Be sure to record their name/number on the class sheet.
  2. Record their name/number on the class sheet and have them go to the store to pay.
• The database will not print an invoice if there is no CRT in the gimos donated. You should print off an extra copy of the reciept and put it in the file on botton self of file stack.
• The database is not currently set up to do data entry for grant and freek boxen. Martin will fix that soon.

Printing

• The computer against the wall needs to be configured to print to double and lab printer. Technocrats have been e-mailed.
• Can not print volunteer hours without cutting off part of the page. Also will not select and print. Technocrats have been e-mailed.

Credit Card

• Instuction manual for the credit card machine is in the misc folder under the till.

Really Big Tours

• Tues. 01-30-07 Saint Francise Grade School is bringing in 20 students for the noon tour.

Other stuff

• Adopters that want to get their Freekbox without taking the class must contact Lianne, Dave, Martin or many others that I have forgotten...E-Beth

Meet the Crew

• Kathie Hitchcock
• Elizabeth Swager
• Sophia Luchini-Dextyer
• Sarah Diffenderfer
• Lonnie Wages
• Matthew Harris
• Michael Limb
• Phil Sano
• Sergio Garcia
• Bryanna Morgan
• Many other talented staff folks

Money Takers

Go to this page to see who's been approved to handle money at Free Geek. If someone wants to handle money, have 'em send an email to staff.