Collective Member Orientation
This form should be printed out, completed, and placed in the new Collective member's file.
Checklist
When a new collective member is hired there are several steps that need to be performed. It's the buddy's job to make certain these steps are accomplished. Many of these things must be done by other people but it's the buddy's responsibility to make certain that it gets done and that a complete hard copy of this document exists in the new hire's file.
The buddy needs to determine an orientation schedule, and will need to arrange appointments with other collective members who are responsible for parts of the orientation. Some of these tasks need to be done before the new hire's first day.
New Hire's Name: __________________________________
Buddy's Name: _____________________________________
Before first day (Completed by buddy) | Date | Buddy Initials |
---|---|---|
Make sure contact in database has been made | ||
Send email to new hire containing a link to the Useful orientation links | ||
Call new hire to ask them to bring a voided check and a passport or social security card and a state ID | ||
Contact Alex to schedule a retirement plan meeting | ||
Select and prepare a work space/office for new hire | ||
Get a laptop ready for new hire | ||
Update HR Calendar with date of hire, 3-month probationary goal setting, 6-month probationary review | ||
Create Personnel "File" (RT Ticket) |
HR paperwork and policy briefing | Date | New Hire Initials | Staff Initials |
---|---|---|---|
I-9 form | |||
W-4 form | |||
Direct Deposit of paychecks | |||
Health Insurance explanation/meeting | |||
Check-in about previously planned vacations | |||
Review Staff Handbook | |||
Explain how to request a Change in Schedule (like a vacation) | |||
Explain that this position is at-will employment and that he/she is subject to reviews | |||
Sign the Conflict of Interest Form, place in personnel folder (Conflict of Interest Policy) | |||
Check to make sure emergency contact information is correct in the database |
Physical orientation | Date | New Hire Initials | Staff Initials |
---|---|---|---|
Closing training | |||
Safety training | |||
Get keys, add to Keyholders and provide education (After Hours Access Policy) | |||
Workspace/Office orientation | |||
Provide laptop and education on how to use it |
Technical set-up | Date | New Hire Initials | Staff Initials |
---|---|---|---|
Create a Free Geek email address | |||
Create a Staff Wiki account | |||
Create database account | |||
Create RT account | |||
Create wiki account | |||
Create an Application Server account (fgstaff, beancounters) | |||
Add to Contact Info list on the staff wiki | |||
Add to basic Email Lists (staff, paidworkers, locks) | |||
Add to staffworksheet.gnumeric spreadsheet | |||
Add to Staff Collective Members page | |||
Add to Determining Seniority Policy page | |||
Set up Thunderbird on laptop | |||
Phone |
Technical infrastructure orientation | Date | New Hire Initials | Staff Initials |
---|---|---|---|
Email archives http://lists.freegeek.org/listinfo and search | |||
RT http://todo.freegeek.org/ | |||
Wiki http://wiki.freegeek.org/ | |||
Database http://data/ (only accessible from inside FG) | |||
Where and how to record work hours http://data/worked_shifts | |||
Orient to Staff wiki |
Cultural orientation | Date | New Hire Initials | Staff Initials |
---|---|---|---|
Orientation to our meeting structure (Facilitating, Scribing, Consensus) | |||
Introduced around to core volunteers | |||
Get photo and bio for staff page(http://www.freegeek.org/staff) | |||
Job Descriptions for other staff members | |||
Don't tell them they are required to bring donuts to the first staff meeting | |||
Explain what to expect the first few weeks | |||
what to expect during probationary period | |||
How to tell you're doing well (on time, floor shifts, moving position forward, commitments) | |||
Free Geek FAQ | |||
Standing Staff Committees What the committees do and where to send what emails | |||
Netiquette at Free Geek | |||
Documentation (why it's important, where to document what) | |||
Where to park your car | |||
Full policy list (see Policy category) |