Collective Member Orientation

This form should be printed out, completed, and placed in the new Collective member's file.

Checklist

When a new collective member is hired there are several steps that need to be performed. It's the buddy's job to make certain these steps are accomplished. Many of these things must be done by other people but it's the buddy's responsibility to make certain that it gets done and that a complete hard copy of this document exists in the new hire's file.

The buddy needs to determine an orientation schedule, and will need to arrange appointments with other collective members who are responsible for parts of the orientation. Some of these tasks need to be done before the new hire's first day.

New Hire's Name: __________________________________

Buddy's Name: _____________________________________

Date Processing Started: _____________________________________

Before first day (Completed by buddy)	Date	Buddy Initials
Make sure contact in database has been made
Send email to new hire containing a link to the Useful orientation links
Call new hire to ask them to bring a voided check and a passport or social security card and a state ID
Contact Alex to schedule a retirement plan meeting
Select and prepare a work space/office for new hire
Get a laptop ready for new hire
Update HR Calendar with date of hire, 3-month probationary goal setting, 6-month probationary review
Create Personnel "File" (RT Ticket)
Add to Contact Info list on the staff wiki
Add to basic Email Lists (staff, paidworkers, locks)
Add to Staff Collective Members page
Phone
Add to Determining Seniority Policy page

HR paperwork and policy briefing	Date	New Hire Initials	Staff Initials
I-9 form
W-4 form
Direct Deposit of paychecks
Health Insurance explanation/meeting
Check-in about previously planned vacations
Review Staff Handbook
Explain how to request a Change in Schedule (like a vacation)
Explain that this position is at-will employment and that he/she is subject to reviews
Sign the Conflict of Interest Form, place in personnel folder (Conflict of Interest Policy)
Check to make sure emergency contact information is correct in the database
Add to staffworksheet.gnumeric spreadsheet

Physical orientation	Date	New Hire Initials	Staff Initials
Closing training
Safety training
Get keys, add to Keyholders and provide education (After Hours Access Policy)
Workspace/Office orientation

Technical set-up	Date	New Hire Initials	Staff Initials
Password for Free Geek email address
Password for Staff Wiki account
Password for database account
Password for RT account
Password for wiki account
Password for Application Server account

Technical infrastructure orientation	Date	New Hire Initials	Staff Initials
Email archives http://lists.freegeek.org/listinfo and search
RT http://todo.freegeek.org/
Wiki http://wiki.freegeek.org/
Database http://data/ (only accessible from inside FG)
Where and how to record work hours http://data/worked_shifts
Orient to Staff wiki
Provide laptop and education on how to use it
Set up Thunderbird on laptop

Cultural orientation	Date	New Hire Initials	Staff Initials
Orientation to our meeting structure (Facilitating, Scribing, Consensus)
Introduced around to core volunteers
Get photo and bio for staff page(http://www.freegeek.org/staff)
Job Descriptions for other staff members
Don't tell them they are required to bring donuts to the first staff meeting
Explain what to expect the first few weeks
what to expect during probationary period
How to tell you're doing well (on time, floor shifts, moving position forward, commitments)
Free Geek FAQ
Standing Staff Committees What the committees do and where to send what emails
Netiquette at Free Geek
Documentation (why it's important, where to document what)
Where to park your car
Full policy list (see Policy category)