Front Desk

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Many skilled people (volunteers and staff) sit at the front desk and make it work. If you have any ideas about how to make the front desk look better, check out the Front Desk Beautification page.

FD Task Divvy

Must Do Tasks

If you're working at the front desk, you have to be sure these get done:

Printing stuff.
Taking donations and making a Donation Receipt and Processing Monetary Donations
Answering the phone
Checking phone messages: see Phone System Howto.
Making reminder calls for FreekBox Adoption Classes and Command Line classes.
Make sure there are build and adopter packets for the noon and 6pm tours
Sign volunteers up for shifts and classes (be sure to get volunteer number and phone number on signups for classes)
Teach Data Entry
Check Supplies
Schedule and teach people Cleaning
Recruit tour guides Regularly Scheduled Tour Guides
Occasional community service volunteer processing. Please go to this link.

Other Tasks

Pre-Opening Tasks

Review and respond to e-mails
Review and record phone messages.
Answer messages as needed.
- Return calls.
- Send e-mail messages to staff or committees as needed.
- Check schedule sheet and record cancellations as needed.
- Call to reschedule appointments as needed.
Prepare Staff Schedule sheet. Color code prebuild, recycling and receiving people and shifts.
Put out current volunteer schedule sheets for build and adoption.
Reminder calls for classes
Set up cash drawer
Replace any of the numbered bag check simcards that are missing.
Check supplies (Tuesday afternoon) and prepare supply run list e-mail.
Check receiving donation forms supply and print new forms as needed.
check and add printer paper if needed.
make 20 copies of FG flyer found on deadtrees, if needed.
put previous day's work schedule into filing cabinet

Tasks Done During Work Hours

Check in builders, adopters and volunteers
Schedule builders and adopters
- test volunteers before taking command line class (pressing up arrow and tab button)
- test out of card/mother board sorting can be done by a quailified prepbuild instructer
Prepare for noon/6pm tour (get packets ready to hand out)
Prepare build, adoption, and class schedule sheets - 3 weeks in advance
Prepare documents for data entry (regular and special adoption program)
- Check documents for missing information
- Provide missing information and put documents in data entry folder
- Put like pages (i.e. all monitor sheets) into one group
Entering volunteers hours
Entering Volunteer information
Scheduling volunteer shifts
Scheduling groups for recycling follow these guidelines: coordinate with recycling coordinator and/or keep groups at 8 or less; know skill level of group; know age and schedule per - can't put 10 high school students at a table and no 8 year old can work behind counter.
- Print out schedules for classes, build and adoption for a month out.
Find volunteer for data entry
Overseeing volunteers doing Data Entry
Invoicing Donors
PayPal and/or on-line Donations
Check build status book for missing information and alphabetize pages if needed
Review and update RT tickets as needed
Process PCC students and Community Service Volunteers from each tour
Remove Free Geek's fax number from unwanted solicitation faxs
Provide information on how to get tech support
Howto handle requested pick-up calls: take the request and e-mail it to pickup@freegeek.org.

Miscellaneous Jobs

Fold Free Geek Flyers
find a qualified tour guide for noon and 6pm tours
Introduce tour guide and front desk personnel to group ready for tour.
If spanish speakers come to inquire about volunteering, print out the spanish info sheet from the website [Cómo Voluntario]
Update Wiki for Front Desk
Using the Page Function
Add current information to

Shift Notes

Passin it on to the next person

Till & Database

We should schedule someone to organize the office supply room at least once a monthElizabeth 16:50, 21 March 2007 (PDT)

Printing

Tours

Mr.Jeff asked to not have any tour guys come into the black laptop area. { [Selam ]}

Customer Complaints

first, ask them to send an e-mail to staff@freegeek.org
second, if they would rather speak with someone find a staff person who can take person to a quite space and discuss the issue.

Tech Support Intake Form

Fill out this form when a volunteer leaves their system for be fixed. Forms are in white file cabinet at front desk. All systems left for Michael must have this form filed out and taped to system before placing system in Michael's office. The form can also be printed out from here.

Other stuff

The Outreach subcommittee's email lists can be found on the wiki page OutreachElizabeth 16:03, 20 April 2007 (PDT)

Keeping Staff Schedule for a month, each month, so that people can check their hours. They will be in a folder titled Old Schedules under the till.Elizabeth 14:33, 20 April 2007 (PDT)
make sure phone messages are taken on friday and sat.
all people working front desk note that we don't send people to jeff or forrest. take and forward a message.
the outside plants need to be watered every Sat. afternoon. Someone please water them Friday afternoon before any Sat. holiday.

Phone Messages

build status sheet books need to be reviewed, re-organized and alphabetized.

Tour Job Applicants

Laurel Bates (Education Coordinator position)- took a tour on 10-30-07 noon
Ian Young (Office Coordinator position)- took tour last month
Rebekkah "Shane" Crim (Education Coordinator position) 10-30-07 6pm

Meet the Crew

Kathie Hitchcock
Elizabeth Swager
Sophia Luchini-Dexter
Matthew Harris
Michael Limb
Phil Sano
Sergio Garcia
Bryanna Morgan
Dana Highfill
Jessica Jones
Ben Rollock
Ali Briggs
Many other talented staff folks

Money Takers

Go to this page to see who's been approved to handle money at Free Geek. If someone wants to handle money, have 'em send an email to staff.

Training Check Lists for Front Desk Folks